Receptionist cum Secretary

Overview

- Doha , Qatar

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Reception & Front office Duties

• Greet and welcome visitors, clients, and guests in a courteous and proessional manner
• Answer, screen, and direct incoming telephone calls efficiently.
• Manage appointments and coordinate schedules
• Handle incoming and outgoing mail, courier services, and deliveries
• Maintain a clean, organized, and proessional reception area
• Provide general administrative assistance to Office staff as required.

Executive & Administrative Support

• Manage and maintain the CEO’s calendar, appointments, meetings, and travel arrangements
• Screen phone calls, emails, and correspondence, and respond on behalf o the CEO.
• Prepare reports, presentations, meeting agendas, and briefing documents
• Organize & coordinate internal & external meetings, including recording & maintaining MoM.
• Act as a liaison between the CEO, internal departments, clients, suppliers, and stakeholders
• Handle confidential documents and information with discretion and professionalism
• Monitor and Follow up on key action items, deadlines, and pending tasks
• Arrange logistics or business trips, company events, and conferences
• Maintain organized filing systems and proper documentation records
• Provide day-to-day administrative and clerical support to management

Requirements & Qualifications

• Bachelor’s degree in business administration or a related field preferred
• Proven experience as a Receptionist, Executive Secretary, Personal Assistant, or in a similar
• administrative role
• Experience supporting senior executives or C-level management is an advantage

Skills & Competencies

• Excellent verbal and written communication skills
• Strong interpersonal and customer service skills
• Proficiency in Microsoft office applications, including Word, Excel, PowerPoint, and Outlook
• Strong organizational, multitasking, and time-management abilities
• Professional appearance, attitude, and work ethic
• Knowledge office management systems and administrative procedures
• Ability to work under pressure and maintain confidentiality

Additional Requirements

• Immediate joiners will be given preference
• Candidate with Valid Qatar Driving license is a Plus

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