Receptionist/Administrator

Job summary

Reception and administration

• Welcome visitors, clients, and business partners; answer, screen, and direct incoming calls and respond to inquiries.
• Manage appointments, meetings, visitor registrations, correspondence, emails, mail, and deliveries.
• Maintain a presentable reception area and provide general information and administrative assistance.
• Handle filing, photocopying, scanning, data entry, document preparation, and general office duties.
• Maintain records, databases, documentation, and filing systems; prepare reports, letters, quotations, and other business documents.
• Monitor office supplies and support other departments with daily administrative tasks.

Accounting and logistics duties

• Prepare and distribute invoices based on approved quotations, purchase orders, and delivery documents; verify invoice details.
• Record invoices and receipts, track receivables, follow up on overdue payments, and assist with payment and expense documentation and reports.
• Coordinate deliveries, shipments, and collections; track shipments, prepare shipping documents, and liaise with freight forwarders or couriers.
• Maintain delivery and logistics expense records, resolve delivery issues, and coordinate sales and accounts documentation against orders and deliveries.

Qualifications and requirements

• A diploma or qualification in Business Administration, Accounting, or a related field is an advantage.
• Previous reception, administration, invoicing, or basic accounting experience is preferred.
• Basic understanding of invoicing, accounts receivable, accounts payable, and financial documentation.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook; accounting software or ERP experience is an advantage.
• Good written and verbal communication in English; additional languages are an advantage.
• Strong organization, time management, multitasking, accuracy, responsibility, and attention to detail.
• Ability to coordinate with customers, suppliers, finance, warehouse, and logistics teams.

Employment and pay

• Employment type: Full-time.
• Pay: AED 3,500–5,000 per month.

Work location

• Work location is in person.