Purchasing Coordinator

About This Role

The Purchasing Coordinator at Rentokil Boecker is responsible for supporting procurement operations by managing purchase orders, coordinating with suppliers and internal stakeholders, and ensuring timely delivery of goods and services. The role oversees shipment tracking, invoice validation, and compliance with regulatory requirements, while maintaining accurate records and reports. Additionally, the position supports supplier sourcing, travel arrangements, and ensures continuity of operations by covering the Purchasing Officer when needed.

Key Responsibilities

• Logistics & Shipment Tracking Monitor shipment progress and delivery schedules to ensure timely receipt of goods. Coordinate with logistics and warehouse teams to verify that all received items align with purchase orders and specifications.
• Order Processing & Procurement Execution Prepare, issue, and manage purchase orders in accordance with company procedures. Ensure accuracy and completeness of all procurement documentation.
• Supplier Sourcing & Management Identify, evaluate, and maintain a database of potential and existing suppliers. Support supplier selection processes based on cost, quality, and reliability.
• Financial Coordination Validate that supplier invoices correspond with purchase orders and delivery records. Liaise with the Finance Department to support accurate and timely payment processing.
• Reporting & Record Management Maintain comprehensive and up-to-date records of procurement activities, including pricing, contracts, and cost savings. Generate periodic reports as required.
• Compliance & Documentation Management Ensure all regulatory documentation, including chemical certifications (e.g., SFDA) and MSDS, is accurate, valid, and up to date.
• Order Follow-up & Issue Resolution Track pending orders and proactively address delays, discrepancies, or supply issues to ensure continuity of operations.
• Travel Coordination Arrange business travel for employees, including flight bookings and related logistics, in line with company policies.
• Coverage & Support Act as a backup for the Purchasing Officer during absences, ensuring continuity of procurement operations.

Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field.
• 2-4 years of experience in procurement, purchasing, or supply chain operations.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with ERP systems (e.g., SAP, Oracle, or similar).

Benefits

• Competitive Salary
• One yearly ticket to visit home country
• 22 vacation days per year
• Medical insurance class B