Purchase Executive
Key Skills for This Role
Full Job Posting
Purchasing and sourcing
- Review site and department material requisitions, checking specifications, quantities, and budget codes.
- Collect and compare at least three quotations and prepare comparison statements for approval.
- Issue Local Purchase Orders in the ERP system and follow up through delivery.
- Source local and international suppliers for materials, tools, plant hire, and services.
Supplier management
- Negotiate prices, payment terms, delivery schedules, and warranties.
- Maintain an approved vendor list and register and pre-qualify vendors using trade licences, VAT certificates, and bank details.
- Evaluate supplier performance on price, quality, and on-time delivery; raise issues and resolve disputes.
Delivery and coordination
- Expedite urgent orders and track open purchase orders against project schedules.
- Coordinate delivery, inspection, and material approvals with stores, site engineers, and QA/QC.
- Handle supplier returns, replacements, and shortages.
Documentation and compliance
- Maintain purchase records including requisitions, quotations, purchase orders, delivery notes, and invoices.
- Match invoices with purchase orders and goods received notes and pass them to Accounts for payment.
- Follow procurement policy, approval limits, and UAE VAT requirements.
- Coordinate import documentation and customs clearance with logistics when needed.
Cost control and reporting
- Track price trends and seek savings through bulk buying and alternatives.
- Prepare weekly and monthly reports on open orders, spend, and savings.
- Perform other related duties assigned by the Procurement Manager.
Qualifications and experience
- Bachelor's degree in Business Administration, Supply Chain, Engineering, or a related field.
- 3–5 years of purchasing experience, including at least 2 years in the UAE or GCC; construction or contracting experience is preferred.
- Good knowledge of local suppliers for building materials, MEP items, and equipment.
- Hands-on experience with an ERP system such as SAP, Oracle, Odoo, or a similar system.
- CIPS or a similar professional certification is advantageous; a valid UAE driving licence is preferred.
Skills and competencies
- Negotiation and cost analysis; attention to detail in specifications and documents.
- Time management and follow-up under tight deadlines.
- Clear written and spoken English; Arabic, Hindi, or Malayalam is advantageous.
- Advanced MS Excel and Office skills.
- Integrity and confidentiality in supplier dealings; teamwork with site, stores, and accounts teams.
Work location
- Work location is in person.
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