Public Health Administrative Assistant

Role overview

Responsibilities

• Support public health programs, projects, and daily departmental activities; organize appointments, meetings, workshops, and community health events.
• Maintain records, databases, correspondence, and program documentation; prepare reports, presentations, minutes, and administrative summaries.
• Coordinate communications among public health staff, healthcare providers, community organizations, and other stakeholders.
• Support scheduling of campaigns, outreach, and educational programs; collect, organize, and update program data.
• Respond to inquiries and route requests; monitor office supplies, manage administrative resources, and assist with procurement requests.
• Prepare and distribute public health materials, notices, and communications; handle records confidentially under organizational policies.
• Track schedules, deadlines, and administrative tasks to support project delivery.

Requirements

• Diploma or bachelor's degree in Public Health, Healthcare Administration, Business Administration, or a related field is preferred.
• Experience in administrative support, healthcare administration, community services, or public health programs is advantageous.
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Strong organization, time management, multitasking, written and verbal communication, and attention to detail.
• Ability to maintain confidentiality, work with diverse communities and stakeholders, manage competing priorities, and meet deadlines.
• Professional, responsible, and service-oriented approach.

What the employer offers

• Salary described as competitive and based on experience and qualifications; no pay cadence or amount is stated.
• Professional training and career development opportunities in a supportive, collaborative environment.
• Exposure to public health programs and community health initiatives, with potential for career advancement.