Administrative Officer

Role Overview

Administrative Responsibilities

• Manage daily administrative and office support activities; prepare and maintain company documents, records, reports, correspondence, filing systems, and databases.
• Coordinate meetings, appointments, schedules, internal activities, and communications; prepare agendas, minutes, presentations, and supporting materials.
• Handle incoming calls, emails, correspondence, and administrative inquiries; coordinate with management, employees, clients, suppliers, and external stakeholders.
• Assist with supplies, equipment, inventory, purchasing, vendors, travel, accommodation, events, and other logistical requirements.
• Support management and departments with projects and operational tasks; maintain relevant business records and update internal systems through data entry and document processing.
• Monitor deadlines and outstanding tasks; support events, meetings, and training sessions; coordinate with external service providers and contractors.
• Follow company policies, handle confidential information discreetly, and identify ways to improve processes, documentation, and office efficiency.

Requirements

• Experience in an Administrative Officer, Administrative Executive, Office Administrator, or similar role; fresh graduates with strong organizational and communication skills are welcome.
• A diploma or bachelor’s degree in Business Administration, Office Administration, Management, or a related field is preferred.
• Strong organization, time management, communication, interpersonal, coordination, problem-solving, follow-up, and attention-to-detail skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; ERP, HRIS, CRM, document management, or office management systems experience is advantageous.
• Ability to manage multiple priorities and work independently and collaboratively; professional, reliable, service-oriented, and discreet.

What the Employer Offers

• Competitive salary and comprehensive benefits package.
• Supportive working environment, on-the-job training, mentorship, and professional development.
• Exposure to business operations and potential career progression into senior administration, office management, executive assistance, or operations roles.