PROPOSAL MANAGER

About ViTO

Position Summary

Key Responsibilities

• Lead and manage the complete proposal and tendering process from enquiry receipt to final submission.
• Review tender documents, specifications, drawings, commercial requirements, and contract conditions.
• Develop bid strategies and coordinate engineering, procurement, construction, planning, quality, HSE, and commercial teams.
• Manage cost estimation, labour and equipment productivity assessments, indirect cost development, and pricing strategies.
• Obtain and evaluate quotations from suppliers and subcontractors.
• Assess commercial, contractual, and execution risks and propose mitigation measures.
• Ensure proposals comply with technical, commercial, and contractual requirements.
• Participate in client clarifications, technical presentations, and commercial negotiations.
• Maintain estimating databases, benchmarking tools, and historical cost records.
• Support business development activities and identify new opportunities.
• Lead and mentor proposal engineers and estimators.
• Coordinate project handover activities following contract award.
• Provide regular bid status reports and recommendations to management.

Qualifications & Experience

• Bachelor's Degree in Mechanical, Electrical, Civil, Industrial Engineering, or a related discipline.
• Minimum 10 years of experience in proposal management, tendering, estimation, or EPC project execution.
• Minimum 5 years in a lead proposal, estimation, or bid management role.
• Experience in Oil & Gas, Petrochemical, Refining, LNG, Power, or Industrial Construction projects.
• Proven track record in preparing and managing large EPC tenders.
• Experience with ADNOC and other major regional operators and EPC contractors is highly desirable.
• Strong understanding of estimating methodologies, EPC execution, contracts, and commercial evaluations.

Skills & Competencies

• Proposal Management and Bid Coordination.
• Cost Estimation and Pricing Development.
• Commercial and Contractual Evaluation.
• Risk Assessment and Bid Strategy.
• Supplier and Subcontractor Management.
• Leadership and Team Development.
• Strong analytical and communication skills.
• Ability to manage multiple deadlines and priorities.

Software Requirements

• Advanced proficiency in Microsoft Excel, Word, and PowerPoint.
• Experience with EPC estimating and cost management software.
• Familiarity with planning and scheduling tools such as Primavera P6 and/or Microsoft Project.
• Working knowledge of ERP systems such as SAP, Oracle, IFS, or equivalent.
• Experience with commercial pricing models, BOQ development, MTO analysis, and tender documentation.
• Knowledge of Power BI or similar reporting tools is considered an advantage.

Additional Requirements

• Fluent in English, both written and spoken.
• No travel restrictions.
• UAE Driving Licence preferred.