Proposal Engineer

Overview

Context

Proposal Engineer

Missions/Main Duties

• Conduct analysis of requirements based on client EOI/PQQ/RFP documents and knowledge of project/client in collaboration with Business Line Director
• Manage preparation of documentation for Go/No Go meeting with Business Line Director
• Add opportunities to Bview and organize set up of required folders for documentation
• Manage and conduct the proposal Kick-off Meeting with assistance from Business Line Director, in accordance with SYSTRA guidelines and Bid Management Procedure
• Discuss with Business Line Director and all relevant stakeholders to determine win themes
• Review, understand and extract requirements for proposal responses based on the RFP and create and manage the proposal responsibility matrix as a live document
• Coordinate due diligence process for new clients/sub-consultants/JV partners
• Create and manage the Bid Schedule and proactively ensure content and deliverables are achieved by the required deadlines by clearly communicating requirements and deadlines to all contributors
• Conduct and attend check-in/progress meetings/workshops with bid contributors as/if needed
• Manage bid progress and escalate any issues to Business Line Director for prompt resolution
• Coordinate with other members of proposal team and all internal/external bid stakeholders to ensure all proposal deliverables are completed to a high standard and all communication is clear and timely
• Manage the development of the proposal fee schedule/s in line with internal and client requirements, in collaboration with BLP/ITS and/or local and international teams, for review by Finance Director and Business Line Director
• Coordinate and interface with JV partner/sub-consultant bid team/other SYSTRA offices for comprehensive proposal inputs in line with RFP requirements
• Coordinate requirements with Graphic Designers for proposal layout/diagrams, etc.
• Manage meetings and provide documentation for CDOs/CDEs in collaboration with Business Line Director
• Manage all internal final bid review processes
• Oversee the proposal graphic elements to ensure alignment with the SYSTRA brand
• Oversee and contribute to the preparation of proposal sections, as needed
• Critically assess, review and edit proposal content to ensure quality, consistency in format and terminology, prevent omissions, and identify contradictions and inaccuracies
• Perform and oversee the final quality check to ensure consistency and compliance with the RFP, prevent omissions, and identify contradictions and inaccuracies.
• Assist with the maintenance of global and local content management databases to ensure that accurate, up-to-date information is readily available for efficient development of proposals
• Successfully juggle multiple tasks and priorities, marrying short timeframes with high-quality work

Profile/Skills

• Bachelor’s Degree in engineering
• Fluent in English with strong written and oral communication, organizational, and interpersonal skills.
• Proficiency in Arabic language is an advantage.
• At least 5 years of relevant experience, preferably in the same industry.
• Ability to pay close attention to detail.
• Strong team working capabilities.
• Demonstrated proficiency in keyboard skills and a working knowledge of MS Windows and related software for desktop publishing, graphics, word processing, spreadsheets, database management, and client presentations is required.
• Intermediate to Advanced level skills in Excel are preferred
• A proactive approach, working effectively in coordinating activities and complex tasks, taking professional responsibility in all matters.
• Consistent attendance/timekeeping at the office in accordance with official hours of working is required
• A flexible approach to working with occasional evening and weekend work, if required to meet deadlines
• Previous and/or current experience in KSA is preferred.
• Systra is an equal opportunities company; this position is open to all applicants.