Project Manager
Skills
About This Role
Overview
Messe Frankfurt Middle East is a trusted leader in the region’s B2B exhibition landscape, delivering impactful trade shows that shape industries and accelerate business growth.
Based in Dubai, we are the regional arm of Messe Frankfurt GmbH, one of the world’s largest and most respected exhibition organisers, with a legacy of excellence spanning over 800 years.
Our global network, industry expertise, and commitment to innovation enable us to create powerful business platforms that connect suppliers, buyers, and industry leaders worldwide.
Our diverse and growing portfolio includes some of the Middle East’s most recognised trade fairs such as Intersec, Beautyworld Middle East, Automechanika Dubai, and Light + Intelligent Building Middle East.
These events not only reflect evolving industry trends but also drive collaboration, innovation, and long-term business growth across multiple sectors.
We are looking for a highly organised and commercially aware Project Manager, Operations to join our Operations team.
Acting as a key support across exhibition planning and delivery, this role plays a critical part in ensuring the smooth execution of events across the UAE and KSA, delivering operational excellence and a high-quality experience for exhibitors, visitors, and stakeholders.
Show Planning & Operational Delivery
- Support the planning and delivery of exhibitions from pre-show through to onsite and post-show operations
- Coordinate with internal teams including Sales, Marketing, Creative, Finance, CRM, IT, and HR to ensure operational requirements are delivered effectively
- Manage operational timelines and workflows using project management tools such as Monday.com
- Support show budget tracking and maintain visibility of operational costs throughout the project lifecycle
Venue & Supplier Management
- Liaise closely with venues across the UAE and KSA including DWTC and other exhibition centres
- Coordinate venue services including security, housekeeping, catering, rigging, health & safety, and logistics
- Manage communication with appointed contractors, suppliers, and service partners to ensure smooth event delivery
- Attend planning, kickoff, and final operational meetings with venue stakeholders and partners
Exhibitor & Technical Coordination
- Work alongside Technical teams to ensure floorplans, exhibitor portals, and operational requirements are delivered within agreed timelines
- Support exhibitors and third-party suppliers with operational planning and onsite participation requirements
- Oversee show build-up and breakdown, ensuring compliance with venue regulations and tenancy schedules
Event Features, Branding & Activations
- Coordinate exhibition signage, sponsorship branding, feature areas, VIP lounges, conferences, awards, and event activations
- Work closely with Marketing, Creative Studio, and external partners to ensure all deliverables are executed to a high standard and within deadlines
Logistics, Registration & General Operations
- Support shipping, customs clearance, onsite handling, registration requirements, staffing coordination, catering, internet, badges, and event materials
- Assist with post-show reporting and continuous improvement initiatives across operational processes
Accounting & Budget Management
- Coordinate purchase orders, supplier quotations, and operational expenditure tracking in line with company procedures
- Monitor budgets and support cost control throughout the planning and delivery cycle
What You’ll Bring
- 5+ years’ experience within exhibition or event operations, ideally in the UAE or KSA market
- Strong understanding of exhibition planning, venue operations, and supplier coordination
- Excellent organisational skills with the ability to manage multiple projects and tight deadlines simultaneously
- Strong communication and stakeholder management skills with a proactive, solutions-focused mindset
- Experience using Microsoft Office and project management tools such as Monday.com
- Ability to work effectively under pressure within a fast-paced, international environment
- Strong attention to detail with a hands-on and collaborative approach
Why Join Us?
At Messe Frankfurt Middle East, you’ll be part of a collaborative and high-performing team delivering some of the region’s leading exhibitions and events.
This role offers the opportunity to work across exciting international projects, build strong industry relationships, and play a key role in the successful delivery of large-scale events across the Middle East.
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