Project Control Officer

Role overview

Duties

• Validate project time entries and WBS task descriptions and update MS Project plans weekly; prepare monthly time rollups and client reporting.
• Manage project contracts, accounting summaries, change requests, statements of work, and document filing.
• Support proposal readiness, submissions, approval steps, marketing, and business development campaigns.
• Track account and portfolio actions, risks, concerns, resource orders, and resource and budget forecasts.
• Coordinate resource recruitment, resource assignment requests, onboarding, and offboarding.
• Maintain deliverables checklists, mandated project documents, closure checklists, status reports, and meeting minutes.
• Provide logistical support including meeting bookings, distribution lists, and action-item follow-up.
• Act as the main contact for project administration, including engagement setup, time reports, and adjustments.
• Support Scrum Masters with Jira setup; use agile tools and AI tools to improve productivity and processes.
• Perform project audits, identify gaps, and consolidate lessons learned and sprint retrospectives into tracked actions.

Required qualifications

• Post-secondary education in Business Administration or a related field.
• 1–2 years of related experience supporting project managers in consulting or an IT department.
• Solid understanding of MS Office 365, including Word, Excel, Outlook, PowerPoint, Visio, and Project.
• Experience with invoicing processes in a consulting or project-related environment.
• Professional attributes include motivation, attention to detail, prioritization, teamwork, process improvement, and strong written and verbal English communication.

Preferred qualifications

• CAPM certification is desired.
• Nice to have: general knowledge of accounting, project management, PeopleSoft, and process management.
• A clear understanding of the Project Administration Team's roles and responsibilities in CGI's Vancouver office is nice to have.

Compensation

• Estimated pay range is $55,000–$105,000; no pay cadence is stated.