Project Administrator

Role overview

Project planning and administration

• Collect information for Project Manager and Supervisor decision-making.
• Monitor project schedules and S-plan milestones and notify the Project Manager when updates are needed.
• Support customer correspondence, approvals, signatures, stakeholder documents, and archiving.
• Maintain project-gate and S-plan accuracy and compliance in the system as instructed.

Finance and commercial administration

• Monitor invoicing against billing plans, verify collections, report deviations, and prepare forecast-review information.
• Update revenue and cost forecasts with actuals and incoming invoices in line with milestone and approval guidelines.
• Monitor actual costs against plans and use the correct activities and cost elements when booking costs.
• Check invoices without POs or GRs and book them against planned primary costs.
• Support pre-delivery reviews, cost planning, percentage-of-completion revenue recognition, and planning of remaining costs.
• Administer change orders, variation sales, contract claims, and related customer correspondence and documentation.

Procurement, logistics, and closeout

• Create purchase requisitions on request, ensure required information is complete, and contact Purchasing for clarifications.
• Plan labor and subcontracting requisitions and installation hours for fitters and testers before installation.
• Support fitter and subcontractor document management with the Installation Resource Manager.
• Coordinate project logistics requests with the Project Manager, Supervisor, and Logistics Coordinator.
• Compile end-of-project documentation for customers, maintenance, and archiving, and prepare orders for closing and archive.

Candidate requirements

• The available description does not provide candidate qualifications, education, or experience requirements.

Additional Team Leader duties in source