Production Administrator

Overview

About the Role & Responsibilities

• Enter all sick leave requests and annual leave applications into the system within the same working day.
• Ensure accuracy of leave information and verify supporting documents before submission.
• Maintain updated employee leave records and coordinate with employees for any missing information.
• Support HR in applying for medical insurance for all newly joined employees.
• Ensure all insurance enrollment forms and documents are completed and submitted on the employee’s joining date.
• Coordinate with the insurance provider for issuance of medical cards.
• Enter all gate pass requests in the system on the same working day.
• Verify the details of each request and ensure proper approvals are attached.
• Maintain gate pass logs for audit and reporting.
• Manage filing of all HR-related documents including memos, correspondence, letters, and approvals.
• Ensure on-time release of memos and accurate record-keeping.
• Maintain both digital and physical filing systems for easy retrieval and compliance.

Education

• Bachelor’s degree in Business Administration from accredited college or university and/or equivalent training is an added advantage

Experience

• Minimum 3-5 years of experience as administrative/executive assistant, or related position in a manufacturing firm

Required Skills

• Good verbal and written communication skills in English, Arabic is an advantage.
• Familiarity in the use and upkeep of typical office equipment.
• Ability to gather and analyse statistical data, compile information and generate reports or database and documentation management skills.
• Willingness and interest when assigned in other tasks intermittently required
• Strong sense of accomplishment in terms of speed & quality of work

Additional Requirements

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.)
• Working knowledge of the internet.