Procurement & Purchasing Manager

Role overview

Purchasing and operations

• Manage hotel purchasing and ensure orders are accurate and delivered on time.
• Understand department requirements and support urgent or ad-hoc purchasing needs.
• Raise and control purchase orders; maintain accurate records and documentation.
• Monitor stock and inventory to maintain appropriate levels and minimise waste.
• Coordinate supplier orders, deliveries, shortages, quality issues and discrepancies.
• Check that goods and services meet quality, specification and delivery requirements.
• Monitor pricing and availability for competitive value.

Procurement and commercial strategy

• Develop procurement and sourcing strategies aligned with hotel commercial objectives.
• Find cost savings while maintaining or improving quality and service.
• Research and evaluate suppliers, products and services.
• Lead supplier negotiations and support tender and quotation processes.
• Review supplier arrangements and identify rationalisation and consolidation opportunities.
• Maintain supplier frameworks and preferred supplier arrangements.
• Monitor supplier performance and take action when standards are not met.
• Assess total cost of ownership and manage supply continuity, supplier dependency and contractual risks.
• Support sustainable and responsible procurement practices.

Stakeholders and governance

• Build supplier relationships and act as a key contact for commercial discussions and queries.
• Work with department heads and operational teams to understand requirements; partner with Finance on purchasing and budgets.
• Report purchasing trends, supplier performance, savings opportunities and procurement risks to senior leadership.
• Follow company purchasing procedures and controls; maintain supplier documents, contracts and records.
• Support contract reviews, renewals and negotiations and complete due diligence for new suppliers.
• Support procurement policies, procedures and controls across the business.

About you

• Previous purchasing, procurement or supply chain management experience.
• Luxury hospitality, hotel or similar high-end experience is preferred.
• Strong knowledge of purchasing processes, supplier management and procurement practices.
• Experience negotiating supplier pricing, contracts and commercial terms.
• Experience managing purchase orders, stock and inventory.
• Strong commercial awareness and ability to identify cost-saving and value-adding opportunities.
• Be organised and hands-on, balancing immediate operational requirements with longer-term procurement objectives.

Work setting

• The role is across the hotel and works closely with hotel operational departments.