Procurement & Project Coordinator

Company and projects

Role overview

Key responsibilities

• Assist the project manager with project planning, scheduling, and coordination.
• Maintain submittals, RFIs, drawings, method statements, approvals, and other project documentation.
• Track milestones, deadlines, and deliverables and keep project records up to date and accurately filed.
• Coordinate communication and document control with internal teams, subcontractors, consultants, and clients.
• Prepare and issue internal and external correspondence and ensure documents meet company and client standards.
• Submit documents through relevant platforms, such as Aconex or Procore.
• Coordinate with procurement and site teams to track materials and site progress.
• Support progress reports, minutes of meetings, and handover documentation; attend site meetings and follow up on actions.
• Maintain confidentiality and proper document version control.

Requirements

• Bachelor’s degree in Engineering, Architecture, Business Administration, or a related field.
• At least 3 years as a Project Coordinator, with UAE fit-out or interior-contracting document-control experience.
• UAE experience and availability to travel to site as needed.
• Strong knowledge of document-control procedures and systems such as Aconex or Primavera Contract Management.
• Excellent written and verbal communication; proficiency in MS Office and PDF editing software.
• Highly organized and detail-oriented, with the ability to handle multiple priorities.
• Familiarity with local authority submission and approval procedures, including Dubai Municipality, Trakhees, DDA, and DCD, is mandatory.

Tools and procedures

• Project document platforms mentioned include Aconex, Procore, and Primavera Contract Management.
• Local authority procedures referenced include Dubai Municipality, Trakhees, DDA, and DCD.