Procurement Officer

Overview

Procurement Officer

What You'll Be Doing

• Preparation, coordination, submission, and follow-up of all procurement-related documentation including but not limited to procurement forms, technical and commercial requirements, and the sub-consultancy agreement.
• Act as the single point of contact between Parsons and the subconsultants.
• Responsible for coordinating all communications, addressing queries while ensuring that all contractual, technical, and administrative requirements are fully satisfied.
• Manage end-to-end procurement processes for consultancy projects
• Coordinate extensively with the project management team as well as the design team.
• Obtain the scope of works from technical team.
• Prepare the RFP to send to the sub consultants.
• Send NDA to relative sub consultants and send the RFP and follow up for the quotations once NDA is received.
• Receive quotations and prepare comparative statements, technical and commercial evaluations, and procurement reports for management approvals.
• Negotiate the terms and conditions with the Sub consultants.
• Ensure to get competitive quotations and ensure best value procurement in line with project budgets, schedules, and quality requirements.
• Review insurances, prices etc. and prepare tender reports.
• Prepare award letters and the sub consultancy agreement (SCA).
• Complete the procurement process with the fully executed SCA and obtain the necessary approvals.
• Prepare the exemption form for insurance non-compliance and obtain necessary approvals from US Team.
• Maintain accurate procurement records, correspondence, and documentation for audit and project close-out purposes.
• Support cost control efforts by tracking procurement commitments and coordinating with the finance team on invoices and payments.
• Contribute to continuous improvement of procurement procedures and best practices within the consultancy.

What Required Qualifications & Experience You'll Bring

• Bachelor's Degree in Civil Engineering, Quantity Surveying or Procurement field.
• Typically 7 - 10 years of procurement experience is required within Master planning, Infrastructure or Landscape projects in GCC.
• Experience in managing end-to-end procurement processes for consultancy projects.
• Good written and oral communication skills in English is required.
• Familiarity with standard procurement software, for managing purchase orders and related records.

What Desired Skills You'll Bring

• Experience with procurement in engineering and construction projects, particularly in specialized areas like Master planning, Infrastructure and Landscape.
• A strong understanding of supply chain management, vendor negotiations, and material/equipment handling for large-scale projects.
• Previous experience working closely with project managers, engineers, and suppliers to ensure project timelines and quality standards are met.