Procurement Coordinator

1. Procurement Planning & Vendor Management

• Research and identify potential suppliers and subcontractors for materials and services
• Discover and develop reliable and cost-effective supplier partnerships
• Maintain and update a database of approved vendors and pricing records
• Evaluate supplier performance based on quality, pricing, and delivery timelines

2. Quotation & Offer Evaluation

• Collect, compare, and evaluate quotations from multiple suppliers
• Prepare detailed comparison sheets for management and finance approval
• Analyze cost, quality, and delivery conditions before finalizing purchases
• Ensure procurement decisions align with project budgets and requirements

3. Purchase Processing & Order Management

• Enter and maintain accurate purchase order details in internal systems
• Track purchase orders and ensure timely delivery of materials and services
• Monitor stock levels and coordinate replenishment as required
• Follow up with suppliers to ensure order accuracy and delivery schedules

4. Supplier Coordination & Documentation

• Coordinate with suppliers for invoices, delivery notes, and related documents
• Ensure proper verification and submission of supplier documents to accounts
• Maintain updated records of purchases, deliveries, and procurement activities
• Support smooth coordination between procurement, warehouse, and accounts teams

5. Cost Control & Reporting

• Prepare purchase reports including cost analysis and budget tracking
• Monitor procurement expenses and support cost optimization initiatives
• Track key procurement performance indicators to improve efficiency
• Assist in preparing monthly procurement progress and analysis reports

6. Coordination & Internal Communication

• Work closely with project teams to understand material requirements and specifications
• Coordinate with warehouse staff for proper storage and inventory control
• Ensure clarity of specifications before placing orders with suppliers
• Support smooth communication between site, procurement, and finance teams

7. Compliance & Process Improvement

• Follow company procurement policies and approval workflows
• Support development of effective sourcing and procurement strategies
• Identify opportunities to improve procurement efficiency and reduce costs
• Ensure transparency and compliance in all procurement activities

Requirements

• Proven experience in procurement coordination, preferably in construction or landscaping
• Strong knowledge of supplier management, purchasing cycles, and material sourcing
• Experience in handling purchase orders, invoices, and procurement documentation
• Familiarity with basic accounting coordination (invoice verification, payment follow-ups, etc.)
• Strong negotiation, analytical, and organizational skills
• Ability to prepare reports, comparisons, and cost analysis sheets
• Proficiency in MS Excel and procurement/database systems
• Strong communication and coordination skills with internal and external stakeholders
• Attention to detail and ability to manage multiple procurement activities simultaneously

Job Type: Full-time