Preceptor Affairs Coordinator (Internal)

Description of Job Duties

• Coordinates preceptor engagement initiatives to include preceptor and community events, preceptor awards, etc.
• Ensures preceptors are appropriately onboarded and oriented to their scope and resources in conjunction with the Director of Credentialing Services and Core Site Directors.
• Assists with documents related to precepting, including verification of precepting hours.
• Supports and monitors completion of site visits by the department.
• Coordinates meetings with clinical sites and preceptors.
• Collaborates with the Office of Clinical Affairs leadership to implement and refine preceptor compensation processes for clinical rotations.
• Facilitates the completion and routing of preceptor agreements for signatures.
• Works closely with the Clinical Administrative Support Manager and Clinical Site Coordinators to verify rotation schedules in order to complete related preceptor compensation tasks.
• Tracks and verifies student evaluations submitted by preceptors to ensure compliance with program requirements.
• Processes preceptor payments for clinical rotations in accordance with institutional policies and timelines.
• Maintains accurate records of preceptor agreements, evaluations, and payments.
• Serves as a point of contact for preceptors regarding compensation inquiries and assists in resolving discrepancies related to preceptor agreements, evaluations, and payments.
• Collaborates with the UIW Finance and Administrative Services Offices to ensure compliance with UIW policies and procedures.
• Prepares and provides documentation for accreditation reports related to preceptor engagement, site visits, or compensation.
• Ensures adherence to institutional and accreditation standards and state and federal regulations.
• Perform other duties as assigned.

Knowledge Skills and Abilities

• Excellent written and verbal communication skills.
• Ability to work in a team environment; flexibility to work with others in a variety of circumstances.
• Commitment to the mission, vision, values, and guiding principles at UIWSOM .
• Strong organization and time-management skills.
• Excellent attention to detail and ability to manage multiple tasks simultaneously
• Proficiency in Microsoft Excel, Word, Outlook.
• Ability to learn and effectively use Adobe Sign and database management system.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employees shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .

Preferred Qualifications

• Three (3) or more years in business administration, healthcare administration, medical education, or a related field.
• Proficiency in use of electronic learning management systems.
• Familiarity with contract management and compensation/ reimbursement processes is a plus.

Physical Demands