PMO Officer – Development Projects Department

Job purpose

Portfolio reporting and data

• Owns weekly portfolio dashboard production, including collecting, validating, consolidating, and publishing project information.
• Coordinates project updates and prepares weekly reports for senior management and monthly portfolio summaries for executive management.
• Develops ad hoc analyses, presentations, dashboards, and briefing materials; maintains consistent Arabic and English project terminology.
• Maintains project, pipeline, risk, and decision registers; follows up on data gaps, risk ownership and mitigation, and outstanding decisions.
• Highlights delays and potential cost or operational impacts and ensures portfolio information reflects the latest project position.

Governance and PMO standards

• Administers intake and stage-gate processes, checks required criteria and documents, and reports projects that progress without governance requirements being met.
• Facilitates risk reviews, conducts project health checks and documentation audits, and tracks issues and corrective actions to closure.
• Checks compliance with internal approval, procurement, documentation, and record-keeping procedures.
• Maintains PMO templates, procedures, reporting standards, and document-control structures; supports onboarding and guides project owners.
• Recommends process improvements and supports transition from Excel reporting to a dedicated project management or reporting platform where applicable.

Qualifications and experience

• Bachelor’s degree in Engineering, Business Administration, Information Systems, Project Management, or a related field.
• At least 4 years of experience in PMO, project controls, project management, business analysis, governance, or a related function.
• Experience with project portfolios, governance frameworks, reporting, project documentation, data analysis, and project performance monitoring.

Technical skills and languages

• Advanced Excel skills, including structured tables, nested formulas, INDEX/MATCH or XLOOKUP, Pivot Tables, conditional formatting, and data validation.
• Strong PowerPoint skills and ability to create clear executive-level reports and presentations.
• Experience with project management, reporting, or dashboard platforms is an advantage.
• Fluent written and spoken Arabic and English; able to prepare formal business communications in both languages.

Competencies

• Attention to detail and data accuracy; analytical and problem-solving ability; stakeholder management and follow-up.
• Can professionally challenge inaccurate, incomplete, or delayed information; organized, accountable, and able to manage multiple priorities under tight deadlines.
• Strong written and verbal communication with senior stakeholders and project teams.