Planning & Budget Controller

Job Purpose

Policies, Processes and Procedures

• Follows all relevant section policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.

Day-to-day Operations

• Carries out daily responsibilities in accordance with set procedures and standards.

Budget Compilation & KPI Development

• Compiles and prepares the department's budget, operating plan, manpower, and related documents.
• Develops and tracks the department's KPIs, ensuring alignment with financial and operational goals.

Budget Guidance & Administration

• Advises and assists all sections in budget preparation, AFE procedures, and budget control administration for accuracy and unified approaches.
• Maintains and verifies records of budget expenditures, providing timely updates comparing actual spending versus budget and AFE.

Long-term Planning

• Estimates and compiles long-range budgetary and operational requirements, ensuring alignment with the department's five-year business plan and objectives.

Financial Reporting & Analysis

• Tracks budget spending and progress of KPIs, providing a clear picture of budget controls and performance indicators.
• Prepares timely and accurate departmental reports and develops monthly accruals report, M(Q)A budget KPI performance, NDE & capital reports.

Invoice & Audit Management

• Processes contractors' invoices, ensuring swift compensation for planned operations.
• Attends and assists auditors, continuously evaluating procedures for cost efficiency.

Interdepartmental Coordination

• Communicates and coordinates with all divisions and various departments, ensuring the timely availability of essential planning and controlling information.

Safety, Health & Environment

• Complies with all relevant safety, health and environmental procedures to ensure a healthy and safe work environment.

Additional Responsibilities

• The post holder may be required to undertake additional duties, which may be reasonably expected and forms part of the function of the post.

Internal

• All departments and divisions

External

• As required

Academic & Professional Qualifications

• Bachelor degree in Business, Finance, Economics

Experience

• Minimum 8 years of experience

Languages

• Minimum English language required is KJO L4 – Intermediate