Personal Secretary

Job Summary

Key Responsibilities

• Manage and maintain the CEO's calendar, appointments, and meeting schedules.
• Coordinate internal and external meetings, including preparing agendas and meeting materials.
• Screen phone calls, emails, and correspondence on behalf of the CEO.
• Draft, edit, and prepare letters, reports, presentations, and other business documents.
• Arrange domestic and international travel, including flights, accommodation, visas, and itineraries.
• Take meeting minutes and track follow-up actions.
• Handle confidential information with the highest level of discretion.
• Coordinate with senior management, clients, partners, and stakeholders.
• Organize events, conferences, and executive functions as required.
• Maintain filing systems and ensure proper record management.
• Monitor deadlines and remind the CEO of important commitments and deliverables.
• Assist with personal tasks and special projects assigned by the CEO.
• Ensure smooth day-to-day operation of the executive office.

Qualifications

• and Requirements
• Female required.
• Bachelor's degree in Business Administration, Management, or a related field (preferred).
• Proven experience as an Executive Secretary, Personal Assistant, Executive Assistant, or similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Outstanding organizational and time-management abilities.
• Ability to prioritize tasks and work under pressure.
• High level of integrity, professionalism, and confidentiality.
• Strong attention to detail and problem-solving skills.
• Experience managing executive travel and schedules.
• Fluency in English; additional languages are an advantage.

Key Competencies

• Professionalism and discretion
• Communication skills
• Time management
• Multitasking ability
• Decision-making support
• Relationship management
• Attention to detail
• Initiative and proactive mindset

Working Conditions

• Full-time position.
• May require flexibility in working hours to accommodate the CEO's schedule.
• Occasional travel may be required.

Sample KPI Examples

• Calendar management accuracy.
• Meeting and travel coordination efficiency.
• Timely completion of assigned tasks.
• Quality and accuracy of correspondence.
• Stakeholder satisfaction.
• Confidentiality compliance.
• Responsiveness to executive requests.
• Pay: AED3,000.00 - AED3,500.00 per month