Personal Assistant To CEO

Overview

Executive & Administrative Support

• Manage daily schedules, reminders, meetings, and task priorities for the Business Partner
• Prepare daily, weekly, and monthly task lists and reminders
• Organize calendars, meetings, calls, and follow‑ups
• Draft emails, messages, and basic reports on behalf of the Business Partner
• Maintain confidentiality of all company and executive information

Coordination & Follow‑Ups

• Obtain regular updates from Sales, HR, Accounts, and Projects teams
• Track ongoing tasks, deadlines, and deliverables across departments
• Follow up with team leads and members to ensure commitments are met
• Summarize key updates, issues, and action points for the Business Partner
• Ensure alignment between teams and escalate delays or concerns proactively

Sales Team Support

• Collect sales performance updates and pipeline reports
• Follow up on targets, leads, and pending actions
• Assist with scheduling sales meetings and reviews

Hr & Accounts Coordination

• Coordinate with HR on hiring updates, attendance, compliance, and employee matters
• Liaise with Accounts for payment statuses, invoices, expenses, and financial updates
• Track approvals and pending documentation

Projects & Operations Support

• Monitor project timelines, milestones, and deliverables
• Follow up on project updates and identify risks or delays
• Help maintain project trackers and status reports

Skills & Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or similar role
• Strong organizational and multitasking skills
• Excellent communication skills (written and verbal)
• Ability to follow up firmly yet professionally
• High attention to detail and strong sense of responsibility
• Discretion and integrity in handling sensitive information
• Proficiency in Microsoft Office / Google Workspace and task‑management tools
• Ability to work independently and proactively

Preferred Attributes

• Experience working with multiple departments or senior leadership
• Strong understanding of business operations and workflows
• Problem‑solving mindset and ability to anticipate needs
• Confident, dependable, and result‑oriented

Work Nature

• Full‑time
• Close day‑to‑day interaction with the Business Partner and team leads

Skills

• Exceptional organizational skills to manage multiple tasks and priorities effectively.
• Strong communication abilities, both verbal and written, to convey information clearly.
• Proficiency in office software and tools, including word processing and presentation software.
• Ability to maintain confidentiality and handle sensitive information with care.
• Excellent time management skills to ensure deadlines are met without compromising quality.
• Problem-solving skills to address challenges proactively and efficiently.
• Interpersonal skills to build rapport with diverse teams and stakeholders.