HR Administration & Executive Support

Overview

Executive & Administrative Support

• Provide administration support for executive activities as assigned by the HR Manager.
• Coordinate calendars, meetings, travel arrangements, and correspondence involving senior management.
• Prepare meeting agendas, presentations, minutes, and follow-up action items for leadership and board meetings.
• Support board and governance documentation, record keeping, and compliance activities.
• Handle sensitive and confidential information with discretion and professionalism.

Hr Specialist & Employee Lifecycle Support

• Support end-to-end employee lifecycle activities including onboarding, probation, confirmation, transfers, and offboarding.
• Maintain accurate and up-to-date employee files, HR records, and HR systems.
• Prepare HR documentation including employment contracts, offer letters, HR letters, certificates, and employment verification.
• Coordinate recruitment logistics such as interview scheduling, candidate communication, and onboarding arrangements.
• Support performance management cycles by coordinating reviews, documentation, and follow-ups.
• Assist in the rollout and administration of HR policies, procedures, and employee handbook updates.

Hr Operations & Compliance Support

• Support compliance with Saudi Labor Law, company policies, and internal HR procedures.
• Coordinate leave management, attendance tracking, and HR operational reporting.
• Assist with benefits administration and coordination with external HR service providers when applicable.
• Support HR audits and data requests.
• Act as a first point of contact for employee HR administrative inquiries and escalate issues to the HR Manager as required.

Project & Office Coordination

• Support HR-led initiatives, HR projects, and special assignments.
• Coordinate HR training logistics, employee development programs, and HR events.
• Maintain structured filing systems and documentation control.
• Contribute to continuous improvement of HR administrative and office processes.

Skills

Education

Experience

• Minimum 5 years of experience in administration roles.
• Previous experience supporting HR managers and senior leadership.
• Experience in an industrial, energy, or corporate environment is an advantage.

Skills & Competencies

• Strong organizational and time-management skills.
• High level of confidentiality, ethics, and professionalism.
• Sound understanding of HR operations and Saudi Labor Law.
• Strong written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite, SharePoint, and HR systems.