Personal Assistant
Skills
About This Role
Role Purpose
To serve as the primary gatekeeper and strategic coordinator for a Partner managing a complex portfolio across the UK and UAE. You will ensure the seamless execution of both business and personal commitments, maintaining absolute confidentiality and high-level professionalism in a fast-paced financial services environment.
Key Responsibilities1. Complex Diary & Time Management
- Precision Scheduling: Manage an ever-shifting calendar across multiple time zones (GMT/BST and GST).
- Strategic Gatekeeping: Protect the Partner’s time by triaging meeting requests and ensuring every meeting has a clear agenda and necessary prep materials.
- Travel Coordination: End-to-end logistics for frequent UK-UAE travel, including private aviation or commercial first-class, visas, luxury accommodation, and "on-the-ground" transport (drivers/security).
2. Email & Communication Management
- Inbox Triage: Monitor, flag, and respond to high-priority emails. You are the "voice" of the Partner for many external stakeholders.
- Correspondence: Draft professional formal letters, investment summaries, and internal memos.
- Stakeholder Liaison: Act as a bridge between the Partner and High-Net-Worth (HNW) clients, family members, and corporate boards in both London and Dubai.
3. Financial Services & Family Office Admin
- Expense Management: Meticulous tracking of multi-currency expenses (GBP and AED) and reconciliation of corporate/personal cards.
- Compliance Support: Assist with KYC (Know Your Customer) and AML (Anti-Money Laundering) documentation for UK and UAE financial institutions.
- Meeting Logistics: Organize board meetings, investor dinners, and family office gatherings, including catering and tech setups.
4. Ad Hoc & Lifestyle Tasks
- Property Management: Liaise with household staff or facilities management for properties in London and Dubai.
- Personal Concierge: Occasional management of personal appointments, gifting, social events, and restaurant reservations.
- Special Projects: Researching potential vendors, managing relocations, or assisting with philanthropic initiatives.
Pay: AED5,000.00 - AED6,000.00 per month
Work Location: In person
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