Personal Assistant

About This Role

**Executive Assistant to Founder (In-Person, Abu Dhabi)

Shot Social Agency is a fast-growing social media agency working with major creators and personal brands across the UK, US, and globally. Our founder, Liam, is based in Abu Dhabi and is looking for an in-person

Executive Assistant to free him up from the day-to-day so he can focus on scaling the business.

This is not a junior admin role. You’ll be the right hand of a founder running a fast-growing international agency, and the difference between a good day and a chaotic one depends on you. If you take pride in getting things done before being asked, and you genuinely care about making other people’s lives easier, this role will suit you.

What you’ll be doing

• Managing the founder’s calendar and scheduling calls across multiple time zones (UK, US, UAE)

• Keeping the CRM up to date with every client, prospect, and partner conversation

• Sending follow-up emails after every call so nothing falls through the cracks

• Handling invoicing and chasing payments through Xero

• Triaging the inbox and flagging only what genuinely needs the founder’s attention

• Booking travel, restaurants, and managing personal logistics where needed

• Anticipating what’s coming up and prepping for it before being asked

• Whatever else needs doing to keep the founder focused on the work that grows the business

Who you are

• You take initiative. You’d rather act and ask later than wait to be told.

• You’re calm under pressure. Things move fast, plans change, and you roll with it.

• You’re organised to a level that other people find slightly intense, in a good way.

• You write clearly and professionally. You can draft a client email and it sounds like the founder, not like an admin.

• You’re discreet. You’ll be across everything, including financial and personal matters.

• You’re already living in Abu Dhabi or willing to relocate at your own cost.

• You have at least 2 years of EA, PA, or operations experience, ideally in a fast-paced startup or agency.

Nice to have (not essential)

• Experience with Xero, Slack, Notion, Calendly, and Google Workspace

• CRM experience (HubSpot, Folk, Attio, Pipedrive, or similar)

• Background in social media, content, or the creator economy

What we offer

• AED 11,500 to AED 14,000 per month, depending on experience (approximately £2,500 to £3,000 GBP)

• In-person role, working alongside the founder in Abu Dhabi

• Direct exposure to how a fast-scaling international agency operates

• Real responsibility from day one

• Clear path to a Chief of Staff role as the business scales, for the right person

How to apply

Send your CV and a short note (no more than 200 words) explaining why this role suits you, and what you’d want to be doing in 3 years’ time.

Email: shortformscaling@gmail.com**