People & Culture Executive

Job Postings: Prepare and post job vacancies across internal and external platforms, ensuring accuracy and alignment with brand standards.

Candidate Coordination: Communicate with candidates regarding application status, interview scheduling, and required documentation in a timely and professional manner.

Interview Scheduling: Coordinate interview logistics between candidates and hiring managers.

Ensure all necessary materials and meeting arrangements are in place.

Documentation Management: Maintain and update candidate records, recruitment trackers, and documentation related to recruitment and onboarding processes.

Onboarding Support: Assist with onboarding processes for new hires, including documentation collection, orientation scheduling, and coordination with other departments.

Database Management: Maintain and update applicant and employee information in HR systems and ensure data accuracy at all times.

Reporting: Prepare regular recruitment reports and assist in tracking recruitment metrics such as time-to-fill and candidate sources.

Compliance: Ensure recruitment and onboarding activities comply with company policies and local labor laws.

Maintain confidentiality and data protection standards.

Employer Branding Support: Support People & Culture initiatives to enhance employer branding, including participation in job fairs, career events, and internal campaigns.

Collaboration: Work closely with the People & Culture team and department managers to understand hiring needs and support talent acquisition initiatives.

HR Administration: Maintain accurate and up-to-date employee records in both physical and digital formats.

Prepare HR documentation including contracts, letters, and reports.

Data Management: Accurately input and update employee information in HR systems.

Generate reports and ensure data integrity at all times.

Onboarding Support: Coordinate the onboarding process for new employees, including documentation, orientation scheduling, and system access setup.

Employee Engagement: Assist in organizing employee engagement events, wellness initiatives, and recognition programs to foster a positive work environment.

Leave & Attendance Tracking: Monitor and maintain records of employee leave, attendance, and overtime.

Assist with monthly payroll inputs and verifications.

Policy Compliance: Ensure adherence to internal policies and support in communicating updates to employees.

Assist in maintaining compliance with local labor laws and regulations.

Employee Support: Serve as a point of contact for employee queries and requests, providing guidance and support in a professional and timely manner.

Training Coordination: Support in arranging training sessions, including scheduling, materials preparation, and attendance tracking.

Filing & Documentation: Manage the filing system for all People & Culture documents and ensure confidentiality and security of sensitive information.