Payroll Officer

Role purpose

Payroll processing and controls

• Executes the monthly payroll cycle to approved timelines and validates authorized inputs from HR, managers, Finance, and approved sources.
• Processes approved payroll elements and prepares payroll packages for independent review and approval.
• Maintains working papers, supporting evidence, records, and audit trails; does not process unauthorized or unsupported changes.

Reconciliation and settlements

• Reconciles payroll against employee records, salary data, attendance, employee changes, and Finance records; investigates variances and coordinates resolutions.
• Validates approved separation details and calculates final settlements, then submits approved information to Finance for payment processing.
• Retains evidence for reconciliations, corrections, approved adjustments, and final settlements.

Reporting and compensation support

• Prepares payroll summaries, reconciliation reports, management information, KPIs, and control information; monitors payroll costs and recurring errors.
• Implements approved compensation changes and processes authorized benefit deductions and adjustments.
• Supports payroll interfaces for medical insurance, pension, and other approved benefits.

Authority boundaries

• Maintains separation of payroll preparation, independent review, approval, Finance control, and payment release.
• Does not approve their own payroll preparation, act as independent reviewer for payroll they prepared, or independently approve compensation changes.
• Does not change official employee master data or release payroll or bank payments without applicable authorization.

Work location

• Work location is stated as Head Office or as assigned.