Operations Coordinator/ Document controller (FM)
Role Overview
Support Facilities Management operations with coordination and administrative work.
The role requires strong MS Excel skills for reports, trackers, schedules, and operational records.
Key Skills for This Role
Full Job Posting
Job summary
Support Facilities Management operations with coordination and administrative work.
The role requires strong MS Excel skills for reports, trackers, schedules, and operational records.
Location and work arrangement
- The posting lists Dubai, UAE, and specifies in-person work.
Key responsibilities
- Coordinate daily operations and activities with Operations and Facilities Management teams.
- Prepare and maintain daily, weekly, and monthly operational reports.
- Create and update Excel trackers, schedules, and databases.
- Coordinate with technicians, supervisors, clients, suppliers, and subcontractors.
- Monitor work orders, service requests, and job-completion status.
- Maintain operational documentation and records; follow up on pending tasks.
- Prepare manpower and attendance reports.
- Assist with quotations, purchase requests, work orders, and other operational documents.
- Monitor and update maintenance schedules and service records.
- Support the Operations Manager and ensure required reports and documents are submitted accurately and on time.
Requirements
- Bachelor’s degree or diploma in Mechanical Engineering, Engineering, Business Administration, or a related field.
- Two to four years of experience in operations coordination, facilities management, maintenance, or a similar role.
- Good to excellent MS Excel skills, including functions, data entry, formatting, filters, sorting, formulas, trackers, and reports.
- Strong organizational, coordination, communication, and interpersonal skills; able to multitask and work under pressure.
- UAE facilities-management experience is preferred; four years of UAE Operations Coordinator experience is also listed as preferred.
Advantageous Excel skills
- Experience with VLOOKUP/XLOOKUP, Pivot Tables, and SUMIF/SUMIFS is an advantage.
Employment type
- Full-time, permanent.
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