Invoice Coordinator

Role overview

Responsibilities

• Prepare and process invoices accurately and on time; verify them against purchase orders, contracts, quotations, and supporting documents.
• Maintain invoice trackers and billing records; monitor submissions and ensure timely processing.
• Coordinate invoice and billing matters with Finance, Operations, Procurement, and other departments.
• Follow up with clients on outstanding invoices and payment status; identify and resolve discrepancies and billing issues.
• Prepare monthly invoice and payment reports; maintain invoice documentation and supporting records.
• Assist with reconciliation and other finance-related administrative tasks; perform other duties as assigned.

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• 2–3 years of invoicing, billing, accounts coordination, or similar experience.
• Excellent practical Excel skills are required, including handling large invoice and billing datasets and preparing trackers, reports, and reconciliations.
• Knowledge of VLOOKUP/XLOOKUP, Pivot Tables, SUMIF/SUMIFS, IF formulas, filters, sorting, and data management.
• Strong attention to detail, organizational and time-management skills, communication and coordination skills, and ability to manage multiple invoices and meet deadlines.
• UAE experience is preferred. The posting also lists four years of Invoice Coordinator experience as preferred.
• Facilities management, maintenance, real estate, or service-based company experience is an advantage.

Key skills

• Invoice and billing management, data entry, payment follow-up, reporting, documentation, coordination, and attention to detail.
• Excel functions listed include VLOOKUP/XLOOKUP, Pivot Tables, SUMIF/SUMIFS, and IF formulas.

Workplace and employment

• The role is full-time and in person.
• The description lists Dubai, UAE as the work location.