Operations Coordinator/ Document controller (FM)
Role Overview
The company is seeking an organized, detail-oriented Operations Coordinator / Document Controller to join its team.
The role requires coordination, scheduling, document control experience, and advanced Microsoft Excel skills.
Key Skills for This Role
Full Job Posting
Role overview
The company is seeking an organized, detail-oriented Operations Coordinator / Document Controller to join its team.
The role requires coordination, scheduling, document control experience, and advanced Microsoft Excel skills.
Key responsibilities
- Coordinate daily operational activities and ensure smooth workflow.
- Prepare, maintain, and manage company documents, records, and reports.
- Schedule and coordinate staff, meetings, and operational activities.
- Maintain accurate electronic and hard-copy filing systems.
- Prepare reports, trackers, and dashboards using Microsoft Excel.
- Monitor deadlines and follow up on pending tasks with internal and external stakeholders.
- Communicate with clients, suppliers, and team members.
- Ensure documents are complete, accurate, and compliant with company procedures.
- Provide administrative support to the operations team as required.
Requirements and qualifications
- Proven experience as an Operations Coordinator, Document Controller, or in a similar role.
- Expert-level proficiency in Microsoft Excel.
- Strong scheduling and coordination experience.
- Excellent organizational and time-management skills, attention to detail, and ability to manage multiple tasks.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Word, Outlook, and PowerPoint.
- Ability to work independently and as part of a team.
- Property management, facilities management, construction, or related-industry experience is an advantage.
- Knowledge of document control procedures and records management is preferred.
- Experience with ERP or document management systems is a plus.
- Four years of Operations Coordinator experience in the UAE is preferred.
- Candidates possessing a bachelor's degree or similar are invited to submit a resume; a degree is not stated as mandatory.
Work location
- Work location is in person.
Employment
The position is full-time and permanent.
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