Operations and Finance Coordinator- Import Export
Skills
About This Role
Overview
***** Must be based in the UAE**
Fully Remote Work
Our client, an international trading business operating across the UAE, USA, Europe, and China, is looking for an Operations & Finance Coordinator to take full ownership of day-to-day operations, financial tracking, and documentation.
This is a hands-on role focused on execution, accuracy, and accountability — not a basic admin position.
This role is ideal for someone who can manage operations end-to-end, keep financials accurate, and ensure everything runs smoothly without constant supervision.
Operations & Orders
- Manage orders after sales confirmation
• Issue Proforma Invoices (PI)
- Track incoming payments and update records
- Coordinate supplier payments
Finance (AP/AR)
- Maintain Accounts Payable, Accounts Receivable, and Statements of Account
- Record and reconcile transactions (Excel-based)
- Cross-check invoices and payments
- Prepare data for external bookkeepers
Documentation
- Prepare packing lists and tax invoices
- Ensure all documents match quantities, pricing, and shipment details
- Confirm all documents are complete and client-approved before shipping
Logistics
- Coordinate shipments between suppliers, warehouse, and clients
- Manage ETD/ETA updates
- Maintain organized shipping documents (CMR, BL, etc.)
- Manage courier/logistics accounts (DHL, Aramex, UPS)
Warehouse & Local Coordination
- Support local deliveries and Free Zone imports
- Align warehouse, logistics, and documentation
Systems & Reporting
- Maintain clean Excel trackers and file structures
- Organize documents (Dropbox or similar)
- Provide weekly updates on orders, payments, and issues
- Flag delays or risks early
Admin & PRO Coordination
- Coordinate visas, medicals, Emirates ID, and labor processes
- Manage contracts and official documents
- Prepare WPS salary files
Requirements
- 3–6 years’ experience in trading, logistics, or import/export
- Strong hands-on experience with invoices, shipping documents, and AP/AR
- Advanced Excel skills (essential)
- Fluent English
Profile
- Highly organized and detail-oriented
- Proactive and able to work independently
- Comfortable in a fast-paced environment
- Strong sense of ownership and accountability
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