Officer - Administration
Full Job Posting
Qualifications
- SECTION III: KNOWLEDGE & SKILLS
- Educational and Technical Qualifications:
- Diploma or bachelor’s degree in business administration or a related field preferred
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint)
- Language Skills:
- Excellent command of English (written and verbal)
- Arabic is an added advantage
- Years of Experience:
- Minimum 3–5 years of experience in an administrative or coordination role
- Nature of Experience:
- Strong organizational and multitasking abilities
- High level of attention to detail and accuracy
- Experience in scheduling, logistics coordination, and administrative support
- Ability to handle changing priorities and work under pressure
- Strong communication and interpersonal skills
- Ability to manage data, documentation, and reporting efficiently
- Knowledge of office procedures and administrative best practices
- SECTION III
Responsibilities
- Core Responsibilities: • Coordinate and manage diving schedules, ensuring optimal planning and avoidance of conflicts. • Arrange logistics including travel bookings (flights, accommodation, transportation) and related services for operational staff. • Serve as a primary point of contact for diving employees, handling inquiries and providing timely support. • Manage general office administration, including filing, documentation, and maintaining records. • Prepare reports, presentations, and meeting minutes as required. • Coordinate meetings, including scheduling, agenda preparation, and logistical arrangements. • Handle incoming calls and correspondence, directing them to the appropriate stakeholders. • Support site access processes, including coordination of gate passes and inductions. • Maintain office supplies and ensure availability of administrative resources. • Receive and assist visitors professionally, ensuring a positive and welcoming experience. People Management Responsibilities: • N/A Strategic Responsibilities: • Support continuous improvement of administrative processes and operational efficiency within the division.
- Core Responsibilities:
- Coordinate and manage diving schedules, ensuring optimal planning and avoidance of conflicts.
- Arrange logistics including travel bookings (flights, accommodation, transportation) and related services for operational staff.
- Serve as a primary point of contact for diving employees, handling inquiries and providing timely support.
- Manage general office administration, including filing, documentation, and maintaining records.
- Prepare reports, presentations, and meeting minutes as required.
- Coordinate meetings, including scheduling, agenda preparation, and logistical arrangements.
- Handle incoming calls and correspondence, directing them to the appropriate stakeholders.
- Support site access processes, including coordination of gate passes and inductions.
- Maintain office supplies and ensure availability of administrative resources.
- Receive and assist visitors professionally, ensuring a positive and welcoming experience.
- People Management Responsibilities:
- Strategic Responsibilities:
- Support continuous improvement of administrative processes and operational efficiency within the division.
Preferred Qualifications
- Diploma or bachelor’s degree in business administration or a related field preferred
- Arabic is an added advantage
About AD Ports Group
Publicly listed UAE ports, logistics, maritime, industrial-zone, and digital-services group enabling global trade for businesses.
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