Office Secretary – (Tagalog Speaker)
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Key skills for this role
About the Role
Key Responsibilities: - Handle and prioritize all outgoing or incoming correspondence (e-mail, calls, letters, packages etc.). - Direct received opportunities through email to the concerned team, and enquiries from clients for the team to handle.
Key Skills for This Role
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Key Responsibilities
- Handle and prioritize all outgoing or incoming correspondence (e-mail, calls, letters, packages etc.).
- Direct received opportunities through email to the concerned team, and enquiries from clients for the team to handle.
- Receive support emails/ requests from clients, register tickets for the same on SOM, assign it to the concerned person and following up with team.
- Looking for opportunities in supplier’s portals and forwarded it to sales and pre-sales teams.
- Remind the team daily with their list of opportunities/the deadline to share their proposals and to submit response on time.
- Submit proposals through portals and emails.
- Arranging for schedule of technical team and Site visits.
- Assist in getting gate passes for the team by preparing pass statement.
- Coordinate PM visits and register tickets for the same.
- Track open projects and who is doing what and the closing date for each.
- Follow up on pending invoices with clients.
- Assist the team to send their enquiries to the buyers to and act as connecting point to help them with the process of preparing proposals.
- Working on preparation of proposals and tenders’ documents is an advantage.
- Any other tasks assigned by direct manager.
Qualifications
- English S/R/W – fluently
- Smart in answering telephone calls – taking notes – updating the SAIT employee who should take action – follow up with the SAIT employee if matter has been dealt with.
- At least 3 years' experience in UAE as **Secretary/ Office manager.**
- Word / Excel / Power Point.
- Sense of Responsibility and commitment towards the company.
- Can create a daily schedules.
- Can prepare offers and letters.
- Can file documents properly.
- Can prepare for meetings and can take notes, then follow-up with Action Plans.
- Professional in the attitude .
- Punctual in attendance .
- No Social Media during office hours.
- Minimum personal calls during office hours.
Education
- Bachelor's (Required)
Experience
- UAE IT companies : 3 years (Required)
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