Office Manager / Real Estate Administrator

Overview

Job Summary

Office Management

• Manage the day-to-day operations of the office and ensure an efficient working environment.
• Oversee office supplies, equipment, maintenance, and vendor relationships.
• Maintain company records, filing systems, and confidential documents.
• Coordinate meetings, appointments, and internal communications.
• Assist management with reports, presentations, and administrative tasks.
• Monitor office expenses and support budget administration.

Real Estate Administration

• Supporting our sales and leasing agents with day-to-day admin tasks.
• Prepare, review, and organize transaction documents, contracts, agreements, and supporting paperwork.
• Coordinate with buyers, sellers, developers and government authorities throughout the sales process.
• Track transactions from reservation to transfer and ensure all required documents are completed on time.
• Maintain client and property records within the CRM/ internal system.
• Support agents with listing forms, viewing schedules, and client documentation.
• Coordinate commission records and transaction reports.
• Ensure compliance with company policies and UAE real estate regulations.
• Keeping office files and records neat and up-to-date

Requirements

• Bachelor's degree or diploma in Business Administration or a related field.
• Minimum 3 years of experience in office administration, preferably within a real estate company.
• Strong understanding of real estate transaction processes in Abu Dhabi.
• Experience handling contracts, property documentation, and CRM/internal systems.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to work under pressure and manage multiple transactions simultaneously.

Preferred Qualifications

• Previous experience supporting real estate brokers or property consultants.
• Familiarity with Abu Dhabi real estate procedures and documentation requirements.
• Knowledge of CRM platforms and property portals.