Senior Executive Assistant / Office Manager

UAE (Office-based)

Overview

Executive Support

• Manage the CEO's complex and ever-changing calendar, meetings, and priorities.
• Coordinate board meetings, executive committee meetings, and key stakeholder engagements.
• Arrange domestic and international travel, including detailed itineraries and logistics.
• Prepare meeting packs, presentations, reports, and briefing materials.
• Draft correspondence and manage highly confidential communications.
• Track actions and ensure follow-up across internal and external stakeholders.
• Act as a trusted gatekeeper, helping prioritise requests and maximise the CEO's effectiveness.

Stakeholder Management

• Serve as a key point of contact for board members, regulators, shareholders, senior executives, clients, and external partners.
• Welcome and coordinate visitors to the CEO's office, ensuring a professional and seamless experience.
• Build strong relationships across the organisation and maintain effective communication channels.
• Coordinate executive meetings, lunches, events, and special engagements.

Office Management

• Oversee the day-to-day management of the CEO's office.
• Ensure meeting rooms and executive facilities are maintained to a high standard.
• Coordinate office suppliers, vendors, and administrative services.
• Support internal events, leadership meetings, and special projects as required.
• Maintain organised records and documentation with the highest level of confidentiality.

Requirements

• 8+ years' experience supporting C-level executives
• Previous experience within banking, financial services, investment management, government entities, or professional services is highly desirable.
• Exceptional diary, travel, and stakeholder management skills.
• Strong office management and operational coordination experience.
• Excellent verbal and written communication skills.
• Fluent English is essential; Arabic language skills are strongly preferred.
• Highly organised with exceptional attention to detail.
• Demonstrated ability to handle sensitive and confidential information.
• Professional, polished, and confident when interacting with senior stakeholders.

Personal Attributes

• Proactive and resourceful.
• Highly trustworthy and discreet.
• Calm under pressure and able to manage multiple priorities.
• Strong sense of ownership and accountability.
• Anticipates needs and solves problems before they arise.
• Professional, personable, and service-oriented.

The Opportunity

• Significant exposure to senior leadership and strategic initiatives.
• Dynamic, fast-paced, and collaborative environment.
• Competitive compensation package and benefits.