Office Coordinator & Administrative Executive

Role overview

Responsibilities

• Manage daily office administration, email correspondence, client communication, meetings, appointments, and internal schedules.
• Prepare quotations, proposals, invoices, letters, reports, presentations, and other business documents.
• Assist with monthly payroll preparation and maintain payroll records.
• Update CRM client information, leads, and follow-ups; coordinate company social media accounts and basic content scheduling.
• Follow up with clients regarding quotations, proposals, payments, and required documents.
• Maintain electronic and physical filing systems and records for suppliers, clients, contracts, purchase orders, and invoices.
• Support sales and management with administrative and clerical work.
• Handle company and client information confidentially.

Requirements

• Previous professional work experience within the UAE is mandatory; candidates without UAE work experience will not be considered.
• Previous experience in office administration, coordination, or a similar role.
• Good knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
• Basic knowledge of payroll, invoicing, and quotation preparation.
• Experience coordinating business social media accounts and strong written and verbal English communication skills.
• Strong filing, organization, document-control, multitasking, prioritization, and deadline-management abilities.
• CRM experience is preferred.
• Experience in media, marketing, events, exhibition, or production is advantageous.

Workplace

• Work is in person in Abu Dhabi, UAE.

Compensation

• Pay is AED 2,500–4,500 per month.