Logistics Coordinator – PMV

Job Summary

PMV Logistics Coordination

• Coordinate the mobilization, transfer, allocation, relocation, and demobilization of plant, machinery, and vehicles between projects, yards, workshops, and suppliers.
• Prepare daily and weekly PMV movement schedules based on project requirements and operational priorities.
• Coordinate with project teams to confirm equipment requirements, delivery locations, access conditions, and required dates.
• Arrange transportation, loading, unloading, escort requirements, permits, and route planning for PMV movements.
• Monitor the movement and delivery status of equipment and provide timely updates to relevant stakeholders.
• Ensure equipment is delivered safely, efficiently, and in accordance with the approved schedule.
• Coordinate the return of hired and surplus equipment to avoid unnecessary rental and transportation costs.

Equipment Records and Documentation

• Maintain accurate records of all plant, machinery, vehicles, and related accessories.
• Update PMV registers, equipment allocation records, movement logs, delivery notes, transfer documents, and return documentation.
• Verify equipment ownership, rental status, project allocation, identification numbers, and operating locations.
• Ensure all required documents are available, including registration, insurance, inspection certificates, permits, test certificates, and operator documentation.
• Monitor the expiry dates of licenses, registrations, insurance, permits, inspections, and other statutory documents.
• Maintain complete records for company-owned, hired, leased, and subcontracted equipment.

Fleet and Equipment Coordination

• Coordinate with the PMV, workshop, maintenance, and operations teams regarding equipment availability and readiness.
• Monitor equipment status, including operational, under maintenance, awaiting repair, idle, allocated, and available units.
• Support the planning of preventive maintenance, inspections, servicing, and repair activities.
• Coordinate the movement of equipment to and from workshops and service providers.
• Report breakdowns, delays, equipment shortages, and operational constraints to the relevant management team.
• Support equipment utilization monitoring and identify opportunities to improve fleet efficiency.
• Assist in verifying equipment condition before dispatch, transfer, and return.

Compliance, Safety, and Quality

• Ensure all PMV movements comply with company procedures, project requirements, traffic regulations, and applicable local authority requirements.
• Verify that vehicles and equipment are suitable, safe, and legally authorized for transportation and operation.
• Coordinate with HSE teams to ensure compliance with lifting, loading, securing, transportation, and site-entry requirements.
• Ensure equipment is properly secured and transported using suitable vehicles and approved methods.
• Confirm that drivers, operators, transporters, and subcontractors possess the required licenses, permits, and competency certifications.
• Report incidents, damages, losses, non-conformities, and unsafe conditions promptly.
• Support investigations relating to equipment damage, transportation incidents, or documentation discrepancies.

Supplier and Subcontractor Coordination

• Coordinate with equipment rental companies, transport contractors, suppliers, workshops, and service providers.
• Obtain and compare transport and equipment rental quotations in coordination with procurement.
• Verify delivery schedules, rental periods, equipment specifications, and commercial documentation.
• Monitor supplier and subcontractor performance against agreed requirements.
• Review delivery notes, timesheets, rental records, and supporting documentation for accuracy.
• Assist with resolving discrepancies related to equipment hours, rental charges, delivery dates, damages, and return conditions.

Reporting and Cost Control

• Prepare daily, weekly, and monthly reports covering PMV movements, equipment allocation, utilization, availability, rentals, and outstanding requirements.
• Maintain a logistics tracker showing planned, dispatched, delivered, transferred, returned, and demobilized equipment.
• Highlight delays, idle equipment, expired documents, unavailable resources, and potential cost impacts.
• Support the preparation and verification of equipment hire, transportation, fuel, and logistics-related invoices.
• Identify opportunities to reduce transportation, rental, standby, and operational costs.
• Provide accurate information for project forecasting, resource planning, and management reporting.

Required Knowledge and Skills

• Knowledge of plant, machinery, vehicles, and construction equipment logistics.
• Understanding of equipment mobilization, demobilization, transportation, and allocation processes.
• Knowledge of vehicle and equipment documentation, permits, inspections, registration, and insurance requirements.
• Familiarity with construction-site logistics and project delivery requirements.
• Understanding of equipment rental, transportation, workshop, and maintenance coordination.
• Proficiency in Microsoft Office, particularly Excel, for maintaining registers and tracking schedules.
• Experience with ERP, fleet-management, or asset-management systems is desirable.
• Strong organizational, coordination, communication, and follow-up skills.
• Ability to manage multiple equipment movements and competing project priorities.
• Ability to prepare accurate reports, trackers, and operational updates.
• Knowledge of HSE requirements for equipment transportation and site operations.

Education and Experience

• Diploma or bachelor's degree in Logistics, Supply Chain Management, Business Administration, Transport Management, or a related discipline.
• Experience in construction logistics, fleet coordination, plant operations, or equipment management.
• Experience working with heavy equipment, construction machinery, and commercial vehicles is preferred.
• GCC construction experience is advantageous.
• Valid driving license, where required, is desirable.

Key Performance Indicators