Junior Operations Associate

Company and business

Role overview

Responsibilities

• Maintain project task lists, action trackers, and schedules with clear owners and deadlines.
• Follow up with suppliers and operations, design, and sales teams on deliverables, approvals, material availability, and delivery dates.
• Assist with project planning, meeting arrangements, and daily coordination.
• Prepare meeting minutes, record action points, and follow up to completion.
• Organize project files, correspondence, reports, and supporting documents.
• Provide progress updates covering completed tasks, pending actions, delays, and issues requiring attention.
• Communicate priorities and updates across teams; escalate urgent matters and help coordinate resolutions.
• Provide urgent out-of-hours coordination when required under an agreed standby schedule.

Candidate profile

• Background in administration, business administration, project coordination, or a related field.
• Previous administrative or project support experience; interior design, construction, or fit-out experience is preferred.
• Strong organization, time management, planning, prioritization, and follow-through.
• Able to learn processes and tools quickly and work under pressure.
• Excellent written and verbal Arabic and English.
• Proficiency in Microsoft Office or Google Workspace, including schedules, trackers, and reports.
• Proactive, responsible, detail-oriented, and reliable.
• Personal vehicle, valid Saudi driving license, and valid Iqama or residence ID.

Work environment

• Work includes real client projects, with exposure to project delivery and finished interior spaces.
• The associate works closely with design and operations teams and receives structured mentorship and senior designer review.
• The environment is fast-paced, with high standards from concept through delivery.