Junior Legal Secretary

The Role

Key Responsibilities

• Provide comprehensive secretarial and administrative support to lawyers and legal teams.
• Prepare, format, amend, proofread, and finalize legal documents, correspondence, reports, and presentations.
• Manage diaries, coordinate meetings, and arrange conference calls across multiple time zones.
• Handle travel arrangements, including flights, accommodation, visa requirements, and expense claims.
• Maintain and organize electronic and physical filing systems in accordance with firm policies.
• Assist with document production, document execution processes, and client onboarding procedures.
• Liaise professionally with clients, external counsel, courts, and service providers.
• Support billing and time-entry processes, including the preparation of invoices and expense reports.
• Monitor deadlines and assist with workflow management to ensure timely completion of tasks.
• Perform general administrative duties and provide additional support as required.

Requirements

• Minimum of 3 years of experience as a Legal Secretary, Junior Legal Secretary, Legal Administrative Assistant, or similar role within a law firm or professional services environment.
• Previous experience supporting multiple stakeholders in a fast-paced environment.
• Strong proficiency in Microsoft Office applications, particularly Word, Outlook, PowerPoint, and Excel.
• Exposure to legal document management systems such as iManage, Aderant, Intapp, and other similar apps would be advantageous.
• Excellent written and verbal communication skills in English.
• Strong organizational and time-management skills with the ability to prioritize effectively.
• Exceptional attention to detail and accuracy.
• Professional, proactive, and service-oriented approach.
• Ability to work independently while contributing positively to a team environment.
• High level of discretion and confidentiality.
• Experience within an international law firm would be highly desirable.
• Candidates must currently be based in Dubai or elsewhere within the UAE and willing to relocate.
• About the company
• MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai.
• Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions.
• Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise.
• With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years.
• The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates.
• For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges.
• Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom.
• With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.