Human Resources & Recruitment Coordinator

Scope

Key Responsibilities

• Recruitment Coordination
• Support the Global Talent Acquisition Manager and regional hiring managers across the full recruitment lifecycle, from job requisition through to offer stage.
• Post job vacancies across approved job boards, LinkedIn, and internal channels, ensuring all advertisements are accurate, branded, and up to date.
• Screen incoming applications, conduct initial CV shortlisting, and schedule interviews between candidates and hiring managers across multiple regions and time zones.
• Maintain and update the recruitment tracker and applicant tracking system (ATS), ensuring candidate status, interview feedback, and pipeline stages are accurately recorded.
• Coordinate candidate communication throughout the recruitment process, ensuring a professional, timely, and positive candidate experience at every stage.
• Support the preparation of offer letters and employment contracts in coordination with the Global Talent Acquisition Manager and relevant regional HR contacts.

• Onboarding & New Joiner Support

• Coordinate pre-onboarding activities for new joiners, including documentation collection, background/reference checks, and IT/systems access requests.
• Support the execution of Skyways Technics’ Global Orientation and Onboarding Plan, ensuring new joiners receive a consistent, well-structured first-day and first-week experience.
• Maintain the New Joiner Checklist for each onboarding employee, tracking completion of required onboarding steps and escalating delays where necessary.
• Liaise with IT, Facilities, and relevant department heads to ensure new joiners have the necessary equipment, access, and resources on their first day.
• Collect and file all new joiner documentation in accordance with company record-keeping standards and applicable data protection requirements.

• HR Administration & Employee Lifecycle Support

• Maintain accurate and up-to-date employee records across the HR information system (HRIS), ensuring data integrity for all active and departing employees.
• Support the preparation of HR letters and documentation, including employment confirmations, salary certificates, and other employee requests.
• Assist with the coordination of probation review timelines, ensuring relevant documentation and reminders are issued to hiring managers and employees.
• Support offboarding administration, including exit documentation, final settlement coordination, and system access deactivation requests.
• Maintain organised, audit-ready personnel files in compliance with company policy and applicable employment regulations across all operating regions.

• Office Management & Administration

• Oversee day-to-day office administration for the Dubai HQ, ensuring a well-organised, professional, and fully functioning workplace environment.
• Coordinate office supplies, stationery, pantry items, and consumables, managing reordering and vendor relationships to ensure consistent availability.
• Liaise with Facilities, IT, and external vendors to coordinate office maintenance, repairs, and workplace improvements as required.
• Support the planning and coordination of internal meetings, events, and visitor hosting, including logistics, catering, and meeting room management.
• Manage incoming and outgoing courier, mail, and shipment coordination for the Dubai office.
• Maintain organised filing systems, office equipment, and shared workspace standards, ensuring a tidy and professional environment at all times.
• Support the coordination of travel arrangements, hotel bookings, and visa processing for employees and visiting staff as required.
• Assist with the administration of office-related budgets, tracking expenses against approved limits and flagging variances to management.

Qulaification & Expereince

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field; equivalent professional experience will be considered.
• Minimum 1 year of experience in a recruitment coordination, HR administration, or talent acquisition support role.
• Experience supporting recruitment or HR processes across multiple regions or time zones is a strong advantage.
• Working knowledge of applicant tracking systems (ATS) and HR information systems (HRIS); experience with LinkedIn Recruiter is advantageous.
• Proficiency in Microsoft Office suite (Excel, Word, Outlook, PowerPoint), with strong skills in document preparation and data tracking.
• Experience in the aviation, MRO, or aerospace industry is an advantage but not essential.
• Must be based in or willing to relocate to Dubai, UAE.