Human Resources Officer

Overview

• To provide efficient administrative support for the HODs and other employees, assists in informing new employees of human resource policies and programs as needed.
• Performs a variety of responsible and complex technical and administrative duties relating to personnel functions and programs including in the areas of recruitment, licensing, health insurance, employee relations, trainings and HR administration.
• Schedule and organize interviews with suitable candidates
• Communicates requirements and duties to prospective candidates and assist the manager in screening eligible candidates
• Assist with scheduling all candidates interviews and coordinate in-house schedules
• Create and send status letters, emails and initial offer letter to candidates
• Keep proper records of candidate interviews and report them to the manager
• Continue to provide efficient, cost effective and high quality support to managers in recruitment and selection within the minimum time-frame
• Ensure the required documentation such as Labour, Visa, EID & DOH License (if applicable) has been obtained/processed prior to/on the new employee joining date.
• Ensure to obtain all the joining documents filled-up by the employee, collection of all credentials and creation of a proper employee file on the joining date and updating all the details in the Oracle system.
• Introduction with all the facility’s HODs, facility tour and schedule the initial departmental orientation/training with relevant HODs; coordinate with Dubai Team and schedule the Corporate Employee Induction Program.
• To ensure that all staff’s documents are filed into their personal file on a timely basis and all the personnel files are up-to-date with all mandatory documents in compliance with DOH, MOL, FANR, OSHMS and other regulatory.
• Responsible for all initial, renewal and cancellation of DOH License process in liaises with DOH PR Team
• Responsible for all initial, renewal and cancellation of Employee Health Insurance process in liaises with concerned Insurance personnel/broker including employee reimbursement claims
• Responsible for Employee ID Card, Business Cards, Clinical Stamp initial/renewal requests
• To ensure that all the licensed staffs hold a valid Life Support Card throughout their employment and make a timely coordination with concerned staffs for the renewal of the same.
• Timely coordination between HODs, Staffs & Speakers for all kind of internal & external trainings/orientation programs.
• Proper arrangement of all the requirements for the training/orientation program
• Obtain the attendance sheets and feedback forms after the completion of program
• Maintain a proper training records tracker and statistics in a excel sheet
• To maintain a proper coordination with Payroll team and provide all the salary addition & deduction supportive documents on or before the payroll cut-off date.
• Continue to support the team with the organizational employee engagement and welfare programs to encourage a positive organizational culture & to encourage innovation and collaboration
• Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.
• Effectively and consistently communicates to administrative personnel and encourage interactive departmental meetings and discussions
• Communicates the mission ethics and goals as well as the focus statement of the department
• Professional attitude and aptitude towards communication keeping in mind that in every communication to internal or external customers the company is represented.
• Apply oneself to the job, continually upgrade one self, and embrace the clinic’s core values.
• Care for their own and their colleagues’ health, safety and wellbeing, and awareness and contribution to the environment
• Performs any other job assigned by the reporting manager within the scope of his job
• Any bachelor's degree preferred
• Minimum 2-4 years in a similar organization