Human Resources Manager

Job Description: HR Manager

Report to: Tara Reader, Director, People & Operations

Job Outline:

The HR Manager is responsible for ensuring that all administrative processes run smoothly within the human resources department.

Key Responsibilities:

PRO Management

• Coordinate, manage and monitor PRO activities;
• Coordinate and manage all PRO requirements;
• Provide the PRO with all necessary documents needed to complete each specified activity;
• Discuss the steps that should be taken to complete each activity in the most efficient, cost-effective way.

Administration

• Maintain staff files (hardcopies and softcopies), including all ID copies and documents relevant to each person s employment;
• Scan new / renewed ID copies & format them into jpeg and pdf formats;
• Monitor staff document / ID expiry dates and process renewals as / when necessary;
• Monitor / process all company registrations renewals;
• Arrange medical insurance cover for employees;
• Create and revise standardised employee letters;
• Report all ongoing and future requirements to your line manager;
• Book plane tickets for work-related travel.

Financial

• Create cash requests for all PRO activities;
• Monitor PRO payment reports;
• Create expense reports for issued cash cheques;
• Create expense reports for all HR-related costs;
• Manage and maintain petty cash issued to the HR department.

HR Policies & Procedures

• Update standardised company policies and documents;
• Prepare company-wide public holiday notifications;
• Prepare staff letters, enforcing new / existing company policies and procedures;

Recruitment

• Coordinate recruitment requirements;
• Process new job requisitions through Workday;
• Contact potential candidates and schedule interviews.

Onboarding and Offboarding

• Coordinate employee onboarding and offboarding procedures;
• Arrange for all required items for new employees (mobiles, laptops, rental vehicles, etc.).

Employee Management

• Submit requests for staff hardware requirements;
• Nurture a positive working environment;
• Collect and record all employee requests, complaints, and notifications, reporting them directly to your line manager.

Training & Development

• Assess training needs;
• Monitor expiration dates of training certificates.