Human Resources Assistant

Company Introduction

Role Purpose

HR & Administrative Assistant

Key Responsibilities

• Support day-to-day HR and administrative activities across departments.
• Maintain employee records, personal files, contracts, leave records, attendance summaries, and HR documentation.
• Assist in recruitment activities including job posting, CV screening, interview scheduling, candidate follow-up, and maintaining recruitment records.
• Prepare and coordinate onboarding documents, offer letters, joining formalities, induction support, and employee orientation.
• Support exit formalities including documentation, clearance coordination, exit interviews, and record closure.
• Draft, format, and maintain HR policies, SOPs, internal memos, announcements, and official communication as guided by Management.
• Assist in monitoring compliance with company policies, documentation standards, ISO requirements, and applicable labour regulations.
• Coordinate employee engagement activities, recognitions, training records, and internal communication initiatives.
• Handle confidential employee and management information with maturity, discretion, and professionalism.
• Support communication and coordination between Eastern Gate Qatar and its related business entities whenever required.
• Prepare periodic HR and administrative reports for Management review.
• Gradually develop the capability to independently handle assigned HR and administrative functions.

Candidate Profile

• Bachelor’s degree in HR, Business Administration, or a related field.
• HR qualification or Master’s in HR will be an added advantage.
• Prior experience in HR, administration, recruitment, or office coordination is preferred.
• Strong written and verbal communication skills in English.
• Good knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and documentation practices.
• Organized, detail-oriented, and capable of managing multiple tasks with accuracy.
• Professional, confidential, respectful, and emotionally mature in handling employee matters.
• Willingness to learn, take ownership, and grow with the organization.

Reporting

Admin Manager

CEO / Management