Human Resources Assistant

About the role

HR operations and documentation

• Maintain employee records, personnel files, employment contracts, HR trackers, employee databases, and organizational charts.
• Prepare employment certificates, salary certificates, NOCs, confirmation letters, and other employee correspondence.
• Coordinate onboarding, offboarding, probation reviews, confirmations, and other employee lifecycle processes.

Visa and government documentation

• Coordinate employment visa applications, renewals and cancellations, Emirates ID processing, and medical fitness procedures.
• Liaise with authorities and service providers, monitor document expiry dates, and maintain application and approval records.

Insurance, systems, and general HR support

• Coordinate medical insurance enrollments, changes, renewals, and employee queries; maintain policy and coverage records.
• Maintain digital HR records, use Excel for trackers and reports, and identify process improvements through digital tools and automation.
• Respond to routine employee queries and support HR policies, reporting, audits, compliance documentation, and cross-functional coordination.
• Handle HR records securely and confidentially.

Candidate profile

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 3–5 years of relevant HR experience; UAE experience is preferred.
• Knowledge of UAE employment documentation and visa processes, and experience coordinating medical insurance and benefits.
• Proficiency in MS Office, particularly Excel, and confidence using HR systems and digital tools.
• Strong organization, attention to detail, communication, confidentiality, and ability to manage multiple priorities independently.
• Experience in fintech, financial services, investment firms, or other regulated environments is advantageous.