HR & Operations Coordinator

Company Description

Human Resources & Administration

• Monitor staff attendance and maintain attendance records.
• Prepare and manage warehouse team timesheets.
• Handle petty cash and prepare periodic reports.
• Process employee expense reimbursements and maintain records.
• Monitor, organize, and file delivery notes, tax invoices, and company documents.
• Track vendor contract expiry dates and coordinate renewals.
• Support employee onboarding and offboarding processes, including documentation and clearance procedures.
• Coordinate office administration activities, including permits, repairs, maintenance, and office/pantry supplies.
• Maintain employee records and HR documentation.
• Coordinate employee visa applications, renewals, amendments, and cancellations.
• Liaise with government authorities, typing centers, and service providers
• Monitor visa, labor card, and company document expiry dates.
• Ensure timely processing of all immigration and labor-related requirements.

Procurement & Logistics Support

• Arrange local and international shipments through courier providers such as DHL, FedEx, and freight forwarders.
• Request quotations from suppliers and prepare cost comparison reports.
• Coordinate with logistics partners and freight forwarders to secure competitive shipping rates.
• Track shipments and ensure timely delivery of goods and documents.
• Support procurement activities and vendor communications.

General Operations

• Provide administrative support to management and various departments.
• Maintain organized records and filing systems.
• Assist with operational projects and ad-hoc tasks as required.
• Support continuous improvement of internal processes and procedures.

Requirements

• 2–5 years of experience in HR, Administration, Operations, or a similar role in the UAE.
• Knowledge of UAE visa and labor processes is highly preferred.
• Strong organizational and multitasking skills.
• Good communication skills in English.
• Proficiency in Microsoft Office, particularly Excel.
• Ability to work independently and manage multiple priorities.
• Experience with courier, logistics, or procurement coordination is an advantage.

What We Offer

• Opportunity to work with international brands in a growing company.
• Dynamic and collaborative working environment.
• Career development and growth opportunities.
• Competitive salary package based on experience.
• If you are a detail-oriented and proactive professional who enjoys managing a variety of responsibilities across HR, administration, and operations, we would love to hear from you.