HR Operations Assistant

Role Overview

Hr Operations & Administration

• Maintain and update employee records, personnel files, and HR databases.
• Collect, verify, and organize employee documentation, including KYC, onboarding, visa, insurance, and employment records.
• Ensure all employee files are complete, accurate, and up to date.
• Track and monitor document expiries, probation periods, contract renewals, visa renewals, and other HR deadlines.
• Assist with onboarding and offboarding processes.
• Prepare HR letters, forms, and other employment-related documentation.
• Support payroll preparation by maintaining accurate employee information and records.

Recruitment Support

• Assist with posting job advertisements across various platforms.
• Schedule interviews and coordinate communication with candidates.
• Maintain candidate records and recruitment trackers.
• Assist with interview coordination and recruitment administration.
• Support the HR team throughout the hiring process.

Coordination & Scheduling

• Coordinate meetings, interviews, probation reviews, and employee check-ins.
• Send reminders and follow-ups to employees and managers regarding meetings, deadlines, and required documentation.
• Maintain HR calendars and ensure important dates are tracked and communicated.
• Assist with organizing company events, training sessions, and employee activities.

Compliance & Record Management

• Ensure employee records comply with company policies and documentation requirements.
• Maintain confidentiality of employee and company information.
• Support internal audits and document reviews by ensuring records are properly maintained and accessible.

Requirements

• 1-3 years of experience in HR, administration, coordination, or a similar role.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Excellent organizational and time management skills.
• Strong written and verbal English communication skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and Google Workspace.
• Ability to handle confidential information professionally.
• Experience with HR systems, particularly ZenHR, is an advantage.

Ideal Candidate

• Highly organized and process driven.
• Enjoys maintaining accurate records and documentation.
• Proactive in following up on tasks and deadlines.
• Strong administrative and coordination skills.
• Comfortable working in a fast-paced startup environment.
• Reliable, professional, and detail oriented.
• Able to work independently while supporting multiple departments.

Kpis

• Accuracy and completeness of employee records
• Timely completion of onboarding and offboarding processes
• Recruitment coordination efficiency
• Compliance with document and record requirements
• Timely follow-up on HR deadlines and renewals
• Administrative task completion and accuracy

Compensation

• AED 6,000 - 8,000 per month, based on experience and qualifications.
• Employment visa and medical insurance provided.
• Opportunities for career growth, with salary increments and promotions based on performance and contribution to the company.