HR & Office Administrator

Role overview

Office management

• Run daily office operations and coordinate office staff, vendors, and service providers.
• Manage supplies, equipment maintenance, service contracts, utilities, and building-management liaison.
• Maintain company licenses, tenancy records, correspondence, and physical and digital archives.
• Coordinate onboarding and offboarding, including workstation and IT setup and access to SharePoint folders.
• Handle staff administration, logistics, and facilities queries; support policies and standard procedures.
• Oversee office upkeep, reception, visitors, deliveries, and executive travel arrangements.

HR administration

• Oversee hiring for full-time staff and coordinate visa, work-permit, and renewal processing with the PRO and authorities.
• Prepare employment contracts, promotion letters, and termination notices; maintain HR databases and employee files.
• Administer the HR software platform and keep employee access and records accurate.

Requirements

• GCC work experience, particularly in the UAE and KSA, and knowledge of local labor laws and employment compliance.
• Experience across recruitment, onboarding, contracts, employee relations, performance management, and offboarding.
• Understanding of GCC visas, work permits, immigration, and government processes; proven office management experience.
• Knowledge of compensation and benefits, payroll coordination, workforce planning, disciplinary processes, and conflict resolution.
• Proficiency with HRIS, Microsoft Office 365, Excel, and SharePoint; experience managing vendors, procurement, and facilities.
• Strong organization, communication, discretion, initiative, and knowledge of health-and-safety compliance.

Candidate preference