hr coordinator

Job Purpose

HR Administration and Documentation

• Maintain and update employee files, personnel records, and HR databases.
• Prepare employment letters, certificates, HR forms, and other required documents.
• Track employee documentation, including national ID copies, IBAN certificates, and national addresses.
• Maintain accurate and confidential employee information.
• Prepare HR reports, trackers, and employee data summaries.

Recruitment Coordination

• Coordinate interviews with candidates and hiring managers.
• Communicate interview schedules and application updates to candidates.
• Maintain recruitment trackers and update candidate statuses.
• Coordinate offer letters, joining dates, and pre-employment documentation.
• Follow up with hiring managers regarding recruitment progress.

Onboarding and Employee Integration

• Coordinate onboarding activities for new employees.
• Follow up on employment paperwork, uniforms, system access, and joining requirements.
• Coordinate with relevant departments regarding orientation and training.
• Maintain onboarding checklists and monitor completion.

Employee Relations and HR Support

• Respond to routine employee inquiries and escalate complex matters to the appropriate HR representative.
• Support the preparation and documentation of employee letters and disciplinary records.
• Assist with attendance, leave, and employee status records.
• Support employee engagement activities and internal HR announcements.
• Maintain strict confidentiality when handling employee information.

HR Operations and Compliance

• Maintain accurate employee records in relevant HR systems.
• Coordinate with authorized personnel regarding Qiwa contracts and other employment-related procedures.
• Support compliance with Saudi Labor Law and company policies.
• Monitor pending documentation, contract updates, and HR action items.
• Assist with HR audits and compliance documentation.

Reporting and Coordination

• Prepare daily, weekly, or monthly HR activity reports as required.
• Maintain trackers for recruitment, onboarding, and employee documentation.
• Coordinate with Finance, IT, Operations, and branch management on HR matters.
• Follow up on outstanding tasks and escalate delays when necessary.

Qualifications and Requirements

• Bachelor's degree or diploma in Human Resources, Business Administration, or a related field.
• 1-3 years of experience in HR administration or HR coordination.
• Experience in hospitality, restaurants, retail, or multi-branch operations is preferred.
• Basic knowledge of Saudi Labor Law and HR procedures.
• Familiarity with Qiwa and other relevant HR platforms is an advantage.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Good command of English; Arabic proficiency is an advantage.

Required Skills and Competencies

• Strong organizational and administrative skills.
• Excellent communication and interpersonal skills.
• Attention to detail and accuracy.
• Effective time management and prioritization.
• Professionalism and confidentiality.
• Ability to coordinate with multiple departments and branches.
• Strong problem-solving and follow-up skills.
• Ability to manage multiple tasks under pressure.

Compensation

• Pay: From 5,000.00 SAR per month.