HR & Admin Executive for Female candidate in Abu Dhabi
Skills
About This Role
Overview
- Office Management
- Oversee the coordination and management of office supplies, ensuring the availability and timely procurement of stationery, pantry, and hygiene items.
- Evaluate the performance of facilities management service providers to ensure that office operations and services (maintenance, cleaning, etc.) meet the company’s standards.
- Address and resolve any office-related issues, coordinating with relevant departments for a seamless resolution.
Worker’s Accommodation
- Serve as the primary contact for all employee accommodation related queries and provide administrative support for Labour Camp management.
- Coordinate with the Labor Camp's help desk to ensure smooth check- ins/outs and compliance with company policies.
- Conduct regular inspections of accommodation facilities to ensure cleanliness, safety, and that maintenance aligns with company standards.
Document and Filing Management
- Supervise the secure archiving of legal, corporate, and contractual documents, ensuring easy access and compliance with data protection protocols.
- Maintain a comprehensive record of company documents and contracts, ensuring the highest standards of confidentiality and organization.
Payroll and Employee Support
- Process payroll, ensuring accurate computation of employee salaries, overtime, deductions, and incentives, while maintaining confidentiality.
- Coordinate payroll inputs, allowances, overtime, incentives, and deductions with Finance
- Supervise employee accommodation arrangements as per company policies, ensuring alignment with entitlements.
- Review, approve, and process administrative bills and invoices, ensuring proper data entry and adherence to the company’s financial protocols.
- Organize and drive employee engagement initiatives such as team outings, in-office activities, and social gatherings to maintain a positive work culture.
Visa, Insurance & Compliance Administration
- Manage the issuance of business visas, work permits, and renewals for employees and visitors, ensuring compliance with local regulations.
- Handle visa-related transactions, including changes in job status, visa quotas, and extensions, working closely with government authorities to avoid delays.
- Oversee the timely renewal of life and medical insurance policies for employees and coordinate claims and prior approvals in collaboration with the insurance team.
- Handle MOHRE processes, visas, work permits, labor contracts, Emirates ID, and medicals
Transport Management
- Coordinate and manage the scheduling and maintenance of company vehicles, ensuring they meet legal and safety standards.
- Oversee vehicle insurance renewals, vehicle fitness checks, and ensure timely maintenance or repairs as needed.
- Arrange for temporary vehicles when required, ensuring smooth transport logistics for employees and workers as per operational needs.
Security Administration
- Implement and monitor security policies, ensuring a safe working environment for all employees and visitors.
- Supervise the security team, ensuring compliance with security protocols and maintaining a log of security-related activities.
- Provide administrative support to security staff, including managing security equipment, logbooks, and performing regular checks on security systems (cameras, alarms, etc.).
Continuous Improvement & Process Enhancement
- Apply Kaizen principles to foster a culture of continuous improvement, identifying small, incremental improvements across administrative processes to enhance overall efficiency.
- Participate in DK Board meetings to discuss performance metrics, present updates on ongoing improvement initiatives, and collaborate with senior management on strategies for operational excellence.
- Implement TWIJI (Training Within Industry Job Instruction) methodologies to enhance the training process, ensuring employees are equipped with the right skills to perform their roles efficiently and safely.
- Identify opportunities for process optimization and work closely with cross-functional teams to drive improvements, streamline workflows, and reduce inefficiencies within the department.
- Encourage feedback from all levels of the organization, using insights to continuously enhance processes and drive productivity.
Operating Environment
- The role requires regular interaction with multiple departments, including HR, Finance, and Operations, and requires strong problem- solving skills and an ability to manage multiple priorities.
- Given the diverse nature of the responsibilities, this role often requires working beyond standard hours to address urgent administrative and payroll related tasks.
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