HR & Admin Assistant

Overview

1. Uniform Issuance & Monitoring

• Manage the issuance, tracking, and return of employee uniforms.
• Maintain an accurate uniform inventory log and ensure timely replenishment.
• Monitor uniform compliance and coordinate replacements as needed.

2. Weekly Rota Checking

• Review and verify weekly staff rotas for accuracy and completeness.
• Coordinate with department heads to resolve scheduling conflicts or gaps.
• Ensure rotas are distributed to relevant stakeholders in a timely manner.

3. Filing & Records Management

• Maintain organized physical and digital filing systems for all HR documents.
• Ensure employee files are complete, up-to-date, and stored securely in compliance with data protection policies.
• Retrieve and archive documents as required.

4. Medical Insurance (MI) Addition & Deletion

• Process employee additions and deletions on the company medical insurance scheme under the instruction of HR Executive.
• Maintain a tracker of active insured employees and dependants.

5. Recruitment Support – Shortlisting

• Assist the HR team in screening and shortlisting CVs against defined job criteria.
• Schedule interviews and coordinate communication with candidates.
• Maintain the applicant tracking log and update recruitment status records.

6. Document Expiries Tracker

• Maintain and regularly update a tracker for employee documents including visas, passports, Emirates IDs, medical fitness certificates, and trade licenses.
• Issue timely reminders to employees and line managers ahead of document expiry dates.
• Follow up on renewals to ensure ongoing compliance.

7. Routine Requests – OHC & BFS

• Process and coordinate routine employee requests related to Occupational Health Centre (OHC) and Food Hygiene.
• Liaise with relevant departments to facilitate request fulfilment and track status.

8. Team Gathering Preparation

• Prepare materials for the monthly Team Gathering.
• Coordinate logistics for team events, gatherings, and employee engagement activities.
• Assist in venue booking, communication, catering arrangements, and attendance tracking.
• Support the HR team in executing employee engagement initiatives.

9. HR Letters

• Draft and issue standard HR correspondence including employment letters, NOCs, salary certificates, experience letters, and similar documents.
• Ensure all letters are accurately prepared, properly authorized, and distributed within agreed timelines.
• Maintain a register of issued HR letters for audit and reference purposes.

10. HRIS Maintenance & Employee Records

• Maintain and update employee records in the HRIS, ensuring data accuracy and completeness at all times.
• Process employee lifecycle changes in the system including new hires, transfers, promotions, terminations, and personal data updates.
• Conduct regular data audits to identify and rectify discrepancies, and generate HRIS reports as required by the HR team.
• Pay: From AED2,500.00 per month

Application Question(S)

• What is your notice period?
• What is your salary expectation?

Experience

• HR: 2 years (Required)