Fleet Supervisor (Logistics).

Job Purpose

Fleet Administration & Compliance

• Oversee vehicle registration, insurance, passing, and renewal of registration cards for new and existing vehicles.
• Ensure statutory compliance by maintaining RTA Traffic File, employee EIDs, and vehicles free of fines.
• Monitor and manage driver licenses, road permits, delivery permits, and vehicle branding permits, ensuring timely renewals.
• Manage balances and transactions for E-Wallet systems (Salik / Darb).

Vehicle Operations & Preventive Maintenance

• Track and analyze daily vehicle usage to plan servicing and preventive maintenance schedules.
• Conduct regular preventive inspections to ensure optimal vehicle serviceability and minimize breakdowns.
• Coordinate with vehicle custodians to ensure scheduled maintenance is completed on time.
• Receive vehicles physically from drivers and validate job cards before repair or maintenance activities.
• Ensure up time of 98% of the vehicles at any given point of time.

Workshop & Repair Management

• Personally inspect vehicles requiring part replacements and authorize parts replaced by the garage.
• Liaise with garage to obtain timely repair quotations, approvals, and invoice submissions.
• Inspect vehicles under repair to validate repair requirements and ensure spare parts quality and workmanship.
• Ensure vehicles are released from the garage after completing all required checks.
• Monitor garage backlog and implement actions to clear pendency regularly.
• Monitor TAT for all the repairs and submit monthly report on TAT achievement and reason for non achievement.

Accident & Insurance Management

• Liaise with admin team and Register accident claims and coordinate with insurance providers for survey and repair approvals.
• Liaise with garage to ensure timely, cost-effective, and quality accident repairs.

Fleet Cost & Expense Control

• Track and control fleet-related expenses and generate analytical reports for financial visibility.
• Raise and manage purchase orders for fleet requirements through ERP systems.
• Coordinate proactively with Garage for spare parts planning and availability.
• Track cost per KM and achieve the industry standard.

GPS & Technology Monitoring

• Monitor GPS systems to ensure compliance with operational efficiency and safety standards.
• Maintain accurate fleet data and dashboards through Excel and other reporting tools.

Driver & Resource Management

• Assess driving capabilities of new drivers shortlisted by HR.
• Prepare and manage driver attendance, overtime, and leave planning to ensure operational continuity.
• Handle vehicle handover and takeover processes and resolve related disputes.

Health, Safety & Quality Standards

• Ensure all drivers comply with quality, health, and safety standards.
• Ensure all drivers are equipped with appropriate personal protective equipment (PPE).
• Enforce adherence to standard operating procedures (SOPs) during the delivery.

Reporting. MIS & Continuous Improvement

• Manage, develop, and motivate drivers to achieve productivity
• Analyze technical and administrative processes to identify improvement opportunities and implement best practices.
• Plan and develop systems to enhance garage efficiency, output quality, and turnaround time.
• Facilitate training, coaching, and continuous development of team members.
• Provide ongoing technical guidance and support to the team.
• Prepare and present monthly technical, administrative, and MIS reports to senior management.
• Implement procedures to record, monitor, and address operational setbacks with corrective actions.
• Report employee performance and workshop productivity to higher management.
• Experience, skills and qualification:
• Diploma or Bachelor’s degree in Mechanical Engineering, Automotive Engineering, or a related field.
• Minimum 4–6 years of hands-on experience managing fleets in distribution, logistics, or FMCG environments.
• Strong knowledge of UAE RTA regulations, vehicle registration, insurance, permits, and statutory compliance.
• Proven experience in preventive maintenance planning, workshop coordination, and repair turnaround management.
• Solid understanding of fleet cost control
• Ability to manage drivers, enforce safety standards, and coordinate effectively with garages, vendors, and internal stakeholders.